Employer Bio:
For more than 26 years, Gartland has been shaping Geelong’s property landscape with a reputation built on expertise, insight and results. Across residential, commercial and project sectors, the team delivers tailored solutions with a level of agility and precision that sets them apart. At the forefront of a changing industry, Gartland combines deep local knowledge with modern capability, harnessing cutting-edge software, ongoing training and digital tools to ensure clients and community benefit from the very best in contemporary real estate practice. Their culture is defined by respect, collaboration and shared purpose. People and performance are equally valued, creating a workplace where wellbeing is prioritised and every contribution counts. For those who thrive in a high-end, progressive environment, Gartland offers the opportunity to be part of a team that is not only leading the market but also redefining what real estate in Geelong can be.

The Job:
Responsible for day-to-day reception and administration duties, providing the first impression of Gartland to those visiting the office, your tasks will range from answering the phone to fielding property enquiries, handling keys, and liaising with external stakeholders such as valuers, solicitors, and conveyancers. You’ll enter and maintain client and property information in the Gartland CRM (VaultRE), assist sales and property management teams with administrative support, and coordinate general office functions such as receiving and signing for deliveries, ordering catering, and mail sorting. You’ll also be responsible for maintaining boardroom bookings and presentation, keeping communal spaces stocked and tidy, and helping the office continue to run smoothly and professionally. Additional duties may include formatting and submitting Contracts of Sale, preparing marketing collateral, liaising with advertising and signage suppliers, and ensuring campaigns are correctly charged and reconciled. This is a part-time role, spanning Monday to Friday (Monday to Thursday considered) typically 9:00am – 3:00pm.

Why You Should Apply:
This is a varied, people-facing, and rewarding role with genuine growth potential. Gartland’s central Geelong office is full of positive energy and proactive, career-driven people who support one another. The workplace culture fosters momentum, innovation, and recognition, and actively promotes personal and professional development.

Culture Snapshot:
While the environment is relaxed and down to earth, business activity is fast paced and agile with an accompanying growth mindset. Here you’ll find loads of well humoured office banter and celebrating success. Everyone is respectful and well intentioned, and there is a genuine focus on internal promotion and continuous learning where self improvement and development is encouraged.

Benefits On Offer:
In addition to working with and being mentored by some of the brightest in the business, you’ll also enjoy workplace wellbeing programs and memberships while working at Gartland, such as complimentary class passes to Upstate Studios, plus weekly fresh fruit deliveries, mental health leave and more.

Skills Required:
Ideally, you’ll bring previous reception and office administration experience gained within the real estate industry, where you’ve already honed your ability to juggle competing priorities in a fast-paced, client-facing environment. Where that’s not the case, we’ll only consider candidates coming from a comparable professional services environment, where polish, pace and client service are equally critical.

Well presented, personable and proactive, you combine strong organisational and time management skills with excellent communication and interpersonal ability. You’re someone who takes initiative, exercises sound judgment, and looks for ways to make processes more efficient. Adaptable and detail-oriented, you thrive on building rapport with clients, colleagues and stakeholders alike.

Confidence with Microsoft Office and Google Suite will serve you well, and experience with real estate software such as Re-Leased, Property Tree or VaultRE will be viewed very favourably. A current Agent’s Representative Certificate (or an interest in obtaining one) is an advantage, as is any prior exposure to property management.

While real estate experience remains the strong preference, we’re open to high-calibre transferable skills from aligned industries where client service, professionalism and pace are front and centre. Training and support will be available for the right person.

How To Be Considered:
To apply, follow the links or email [email protected] with your CV. For further information on this opportunity or if you have a disability or medical condition and require alternative access application methods or would like to discuss access requirements/ reasonable adjustments for the recruitment process, please contact Lauren Hogan on [email protected] or 0439 351 629 to discuss.

Who Are We:
Fruition Recruitment is a Geelong based, and Geelong exclusive, boutique recruitment firm that specialises in talent acquisition, executive search and talent advisory. With a reputation for providing industry leading results, Fruition works hard to provide a fresh alternative to transactional sales-driven agencies and is a business that clients love working with and candidates trust. We are working on this vacancy on behalf of our client.

Having a workforce that reflects the community we serve is important to both us, and our clients. Our clients want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to organisations, and to our community.

Please note, due to the large volume of applications responses we receive to our advertised roles, we’re only able to contact shortlisted candidates. If it has been more than 7 business days since the date of your application and you haven’t heard from us but would like some specific feedback on your application, please feel free to contact us directly and we’d be happy to discuss with you.