MAYDAY Recruitment is proud to partner with an exciting and fast-growing business in the mining and resources sector, currently in an exciting foundational stage of growth.
With active operations overseas and a growing Sydney-based corporate team, this is a rare opportunity for a dynamic Executive Assistant & Office Manager to step into a key role and help shape the future of the business from the ground up.
This is more than your typical EA role — you’ll be the go-to person for getting things done, the engine room for a world-class executive team, and the heartbeat of the Sydney office. If you're looking to join a values-led, fast-paced, and high-impact environment, this could be your perfect next move.

What’s in it for you?

• Based in Sydney CBD - this role is full-time in the office
• Full-time permanent role, with lots of opportunity to grow
• $100,000.00 - $110,000.00 + super
• Join a well-funded, high-potential business in a phase of rapid transformation and scale-up
• Work closely with an exceptional executive leadership team from the mining, investment, and corporate sectors
• Play a pivotal role in shaping the company’s growth, culture, and operations
• Enjoy a varied, fast-paced role where no two days are the same

Your Role:

This role combines high-level executive support with hands-on office management and project coordination. You'll work across all areas of the business and be a trusted right hand to the founding executive team.

Key Responsibilities:

Executive Support:

• Provide end-to-end support to the Executive Team including diary, travel, and expense management
• Prepare polished board packs and leadership materials
• Coordinate meetings, track actions, and follow up with stakeholders

Office Management:

• Own the day-to-day operations of the Sydney office
• Manage suppliers, budgets, equipment and services
• Lead office setup and relocation projects as the team scales

Travel & Events:

• Manage complex, multi-leg international and domestic travel
• Organise events, site visits, leadership offsites and training sessions

Communication & Stakeholder Management:

• Be the central point of contact between executives, staff and external partners
• Handle confidential matters with utmost professionalism
• Build strong internal and external relationships across all levels

Projects & Innovation:

• Take ownership of special projects across the business
• Improve systems and processes using the latest tools and tech
• Lead initiatives that enhance productivity and culture

About You:

You’re a proactive, polished, and tech-savvy professional who’s ready to get in on the ground floor of something big.

You bring:

• Proven experience as an EA or Office Manager supporting senior executives
• Excellent organisational skills with a sharp eye for detail
• A problem-solving mindset and the ability to juggle multiple priorities
• High level of professionalism and ability to manage confidential information
• Strong digital skills – you’re confident navigating modern tools and systems
• Experience working in fast-paced, high-growth, or start-up environments
• A passion for getting things done and making a meaningful impact
• Bonus points for experience with AI tools or automating workflows

Ready to Make Your Mark?

This is not your average EA role. You’ll be working side-by-side with a globally experienced executive team, in an industry that’s rich with opportunity and impact.

If you’re ready to bring your energy, creativity, and leadership to a company on the rise, apply now via MAYDAY Recruitment and be part of something truly exciting from day one.