Bookkeeper / Office Assistant

Full-time | 38 hours per week | Flexible start and finish times

About Us:

VA Sciences is a STEM consultancy that is dedicated to providing evidence-based solutions to complex problems facing our Clients. Our team of experts in the fields of science, technology, engineering, and mathematics are equipped with the knowledge and skills needed to deliver cutting-edge solutions.

Our team is a blend of like-minded professionals who collaborate seamlessly to address intricate challenges. We are committed to fostering a workspace where every member feels valued, included, and empowered to contribute meaningfully.

At VA Sciences, we cherish individuals with a passion for problem-solving and a spirit of collaboration. We ensure our employees have avenues to explore and excel in areas they are passionate about.

We’re seeking a capable and motivated Bookkeeper / Office Assistant to join our team and provide additional support to the CFO and finance division. This role offers the opportunity to work across a variety of financial and administrative functions, contributing to both day-to-day operations and strategic business performance.

You’ll be involved in all areas of bookkeeping, reporting, and office support, helping to ensure the smooth running of the business and assisting with broader operational tasks.

Key Responsibilities

Financial and Reporting

Financial and cash-flow reporting

GST and BAS preparation and lodgement

Bank reconciliations

Payroll processing (including Superannuation)

Profit & Loss and Balance Sheet reporting

Accounts payable and receivable management

Monthly and quarterly financial reports to the CFO

Asset register maintenance

Development of monthly KPIs and performance reports

Preparation of marketing data, export submissions, and forecasting support

System and process improvements

Administration and Office Support

General administrative assistance across all departments

Booking travel, accommodation, and logistics for technical and management staff

Liaising with suppliers, contractors, and service providers

Assisting with documentation, record-keeping, and compliance tasks

Managing incoming correspondence, calls, and scheduling for the CFO

Providing PA support to the CFO as required

Contributing to the coordination of team meetings and company events

About You

Essential Skills & Experience

Minimum 2+ years’ experience as a Bookkeeper or in a similar role

Proven experience in payroll processing (including Superannuation)

Strong communication and relationship-building skills, particularly with suppliers

Excellent attention to detail and accuracy

Experience preparing BAS/IAS

Organised, proactive, and comfortable working across multiple priorities

Highly Regarded

Proficiency in accounting and office software, including:

MYOB

Xero

Microsoft Excel

Outlook

Experience in reporting, KPI development, or performance analysis

Why Join Us

This is a varied and rewarding position for someone who enjoys both financial and administrative work. You’ll have the chance to support an experienced CFO, contribute to improving systems and processes, and play a key role in the daily success of a growing, professional business.