Join the Witley Engineering Team as Office Manager
Gawler Belt / Adelaide region | Full-time | $80,000 – $100,000 p.a.

About Us

At Witley Engineering, we’re more than just machining and metalwork, we craft custom engineering solutions from concept to production, always prioritising quality, timeliness and collaboration.
We believe our strength lies in our people. Our tight knit team brings years of experience and passion to every project. As the owner is looking to step back from daily operations, we’re looking for a vibrant, capable Office Manager to help us run smoothly, keep the team supported, and drive improvements across the business.

The Role: Why It Matters

This is a pivotal role. You’ll be the backbone of our day to day operations, helping ensure everything from administration, bookkeeping, finance and IT support to people management runs seamlessly.

Reporting directly to the Managing Director and working closely with our external accountants and advisors, you’ll play a central role in keeping the business organised, efficient and forward focused.

Key Responsibilities

Office Operations & Administration

Oversee daily administrative operations: reception, correspondence, phone calls, mail, document flow

Manage office supply inventory, equipment procurement and vendor relationships

Ensure facilities, infrastructure and equipment remain functional, coordinate maintenance, repairs and service contracts

Maintain organised and up to date filing and record systems (physical & digital)

Develop, refine and enforce office policies, standard operating procedures and best practices

Financial & Budget Oversight

Manage accounts payable and accounts receivable, ensuring timely payments and collections

Oversee payroll processing, superannuation and employee entitlements

Assist with BAS, GST and other tax reporting requirements

Reconcile accounts and prepare monthly financial reports for management

Support budgeting and forecasting processes

Process invoices, expense claims, procurement approvals and vendor payments

Liaise with external accountants, auditors and advisors to ensure compliance and accurate reporting

People & HR Support

Assist with recruitment, onboarding, training and induction of new staff

Maintain employee records, leave management, performance reviews and staff communications

Act as a point of contact for internal employee queries

Support safety, compliance and workplace policies

IT & Systems Support

Provide basic IT support for the team, including troubleshooting hardware, software and connectivity issues

Manage office technology and liaise with external IT providers when needed

Maintain and improve digital systems, ensuring staff are supported and processes run efficiently

Coordination, Scheduling & Communications

Organise internal meetings, team events, travel arrangements and calendar coordination

Serve as a liaison with clients, contractors, suppliers and visitors

Coordinate administrative projects, internal initiatives and continuous improvement tasks

Prepare reports, presentations, summaries and ad hoc documentation for leadership

Improvement & Leadership

Identify inefficiencies and propose solutions, streamline workflows, systems and processes

Lead, guide, and support staff

Foster a positive office culture, teamwork, communication and high morale

What We’re Looking For

Must-haves:

Proven experience (2–5 years or more) in office management, administrative leadership or related role

Strong organisational, time management and multitasking skills

Proficiency with Microsoft Office (Excel, Word, Outlook), and confidence troubleshooting IT/computer issues

Excellent written and verbal communication skills

Exposure to budgeting, basic accounting and finance tasks

Attention to detail, initiative, problem solving mindset and ability to work autonomously

Ability to maintain confidentiality and sound judgement

Desirable:

Previous experience in a technical, engineering or manufacturing environment

HR / recruitment background or exposure

Knowledge of safety, compliance and risk management processes

What You’ll Get

Competitive salary: $80,000 – $100,000 p.a., depending on experience

A hands-on, diverse role with scope to make real impact

Direct reporting line to the Managing Director with exposure to senior decision making

A supportive, friendly team environment

Opportunities for growth as the business expands

A workplace where your ideas, improvements and leadership will be valued

How to Apply

If you’re ready to bring your organisational energy, dependable leadership and proactive spirit to Witley Engineering, we’d love to hear from you. Please upload your resume and a cover letter (max 1 page) outlining why you’re a great fit, highlighting your relevant experience, through the Seek application portal.

We aim to respond to all applicants. Thank you for considering joining our team, we’re excited to grow with you.