Administration & Meetings Coordinator

Are you a highly organised and proactive administrator with a knack for coordinating meetings and capturing key outcomes? BNTAC is seeking an Administration and Meetings Coordinator to support our Executive Services team and broader organisation. This is a dynamic role that blends meetings coordination, administrative support, and stakeholder engagement in a culturally grounded not-for-profit environment.

Key Responsibilities

Plan and coordinate logistics for meetings, workshops, and internal events

Book venues, catering, travel, and AV equipment

Prepare and distribute meeting packs and agendas

Attend meetings to manage sign-in, support AV, and take accurate minutes

Maintain central calendars, spreadsheets, and reporting for allowances

Liaise with vendors and negotiate favourable terms

Provide general administrative support across departments

Manage and maintain the office environment

Support cross-team collaboration and cover during absences

About You

You’re detail-oriented, organised, and efficient, with a confident communication style and a friendly, can-do attitude. You’re happy to get involved across different areas of the business—providing meeting coordination, administrative support, and helping maintain a professional office environment.

Selection Criteria

Essential:

Experience in meeting coordination and administrative support

Strong minute-taking skills with a focus on accuracy and timeliness

Excellent organisational and time management abilities

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to work independently and collaboratively

Strong interpersonal and communication skills

Current police clearance or willing to obtain

Willing to travel to the Pilbara annually for AGM

Unrestricted work rights in Australia.

Desirable:

Identify and are recognised as a Banjima Person

Current driving licence

Why Join Us?

At BNTAC, you’ll be part of a team that values cultural integrity, community impact, and operational excellence.

We offer:

Salary sacrificing benefits up to $15,900

A supportive and inclusive workplace

Opportunities for professional development

Employee Assistance Program

Non-monetary rewards such as additional leave and team experiences