Position Overview:

Join the dynamic team at Comply HQ, located in Victoria Park, and take on the role of Document Controller/Construction Administrator

We are seeking a Document Controller/Construction Administration professional to join our team. This entry-level position offers an excellent opportunity to build a career in the construction industry while developing essential project coordination and document management skills.

As a pivotal member of our Project Management Team, you'll embark on an exciting journey supporting major construction projects and refurbishments within the Defence sector.

Key Responsibilities:

Focusing on the key documentation for project start-ups & hand overs

Establish and maintain project filing systems, both digital and physical, ensuring all documentation is properly organised and readily accessible

Process, distribute, and track all project-related documents including drawings, specifications, submittals, RFIs, change orders, and correspondence

Assist with the compilation of project closeout documentation including as-built drawings, warranties, and operation manuals

Manage document version control and ensure all team members are working from current revisions

Maintain document registers and logs to track document status and workflow

Scan, file, and archive project documents in accordance with company standards and project requirements

Serve as a point of contact for document-related inquiries from project team members, subcontractors, and consultants

Coordinate with project managers, site supervisors, and design teams to ensure documentation requirements are met

Follow up on outstanding submittals, approvals, and documentation

Support quality control processes by ensuring document accuracy and completeness

Requirements:

Required:

High school diploma or equivalent; associate's degree or diploma in construction management, business administration, or related field preferred

Strong organisational skills with exceptional attention to detail

Proficiency in Microsoft Office Suite, particularly Excel and Word

Excellent written and verbal communication skills

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

Self-motivated with a proactive approach to problem-solving

Strong ability with Microsoft Office Suite including Word, and Excel to achieve success

Impeccable verbal and written communication skills

Organisational skill to run with multiple projects

(Desirable) Ability to Produce Environmental Management Plans (EMP) for construction

Australia citizenship and ability to obtain Security Clearance

Preferred:

Previous experience in construction, architecture, or engineering office environment (internships or co-op experience welcome)

Familiarity with construction terminology and document types

Experience with document management software or project management platforms

Knowledge of PDF management software such as Adobe Acrobat or Bluebeam