Reporting to the Office Manager and working as part of the broader Operations Team, the Office Administrator-Coordinator is responsible for ensuring the efficient and effective delivery of organisational and operational administrative tasks.

Key Responsibilities:

Processing incoming and outgoing invoices

Managing rostering and scheduling

Coordinating travel and personnel deployment to remote locations and customer sites

Performing data entry tasks and overlooking reports

Source and procure parts and materials from approved suppliers

Receive, inspect, and verify incoming parts against purchase orders and delivery notes

Prepare and book deliveries with couriers and transport providers

Overseeing office inventory management

Ensuring compliance and monitoring employee training

Undertaking other administrative duties as required

Essential Skills and Experience:

Strong written and verbal communication skills

Advanced proficiency in Microsoft Word

Intermediate to advanced proficiency in Microsoft Excel

Intermediate proficiency in Microsoft Outlook

Excellent time management and prioritisation skills, with the ability to manage unplanned tasks while maintaining focus on scheduled work

Ability to follow strict processes while also adapting to ad-hoc tasks and using initiative when required

Desirable Skills and Experience:

Experience using MYOB, including raising purchase orders (POs)

Employment Type: Full-time

Hours: 4-5 days per week (38 hours per week), Monday to Friday standard business hours

Location: On-site in Wangara, WA

Work from Home: Not available due to the nature of the role

Why Join Us?

You’ll be part of a friendly, supportive team in a business that values reliability, initiative, and teamwork. This is a great opportunity for someone looking to take ownership of their role and contribute to a growing, fast-paced operational environment.

How to Apply:

If this sounds like you, we’d love to hear from you! Please submit your resume and a brief cover letter outlining your experience.