We are seeking a motivated Operations Administration Assistant to join our team. This is a diverse role that combines administration, operations support, and coordination duties to ensure smooth day-to-day business activities.

Key Responsibilities

Handle general administration tasks including phone answering, email management, and document control.

Liaise with suppliers and subcontractors to generate purchase orders and work orders.

Provide backup support for goods received.

Coordinate staff training, inductions, and labour hire requirements.

Assist in compiling End of Project documentation (e.g., O&M manuals).

Work closely with the Operations team on schedules and staff movements.

Monitor and process timesheets, expense claims, and LAWH allowances.

Coordinate minor works projects and provide support to Project Managers.

Maintain PPE stock levels and oversee vehicle/asset maintenance schedules.

Process SWMS for projects.

Support the wider Administration team when required.

Check and prepare timesheets for payroll on a fortnightly basis.

Support the company’s Integrated Management System (IMS), including document control and performance reporting.

About You

To be successful in this role, you will have:

Previous experience in administration, operations, or project support.

Strong organisational, time management and multitasking skills with attention to detail.

Excellent communication and interpersonal skills.

Proficiency in MS Office (Word, Excel, Outlook).

Ability to work independently while supporting a team environment.

A proactive and flexible approach to problem-solving.

Why Join Us?

Supportive and collaborative team culture.

Opportunity to work across varied projects with real impact.

Professional development and training opportunities.

Competitive salary

Guaranteed time off over Christmas Period

If you are an organised and proactive professional looking for a new challenge, we’d love to hear from you.