Please follow instructions on the Winton Shire Council website: https://www.winton.qld.gov.au/council/employment

Position Title

Facilities Officer

Position number

WU10261

Department

Works & Utilities

Classification

Level 5, Queensland Local Government Industry (Stream A) Award 2017 and Winton Shire Council Enterprise Bargain Agreement 2023 as varied ($90,183.08 - $93,204.28 per annum).

Terms of employment

Permanent Full time

Supporting documents

Employee Code of Conduct

Workplace Health & Safety Responsibilities

Winton Shire Council Drug and Alcohol Policy

Winton Shire Council’s Corporate Values are:

Accountability:

The ethical concept associated with responsibility, enforcement, blameworthiness, transparent process, liability, and other terms associated with being answerable for the trust that is bestowed by those whom we serve.

Effectiveness:

The idea of carrying out a program or process that is entirely adequate to accomplish the purpose that has been identified as a goal or aspiration.

Efficiency:

The concept that in the process of pursuing or effecting any program, procedures, or task where all wastage is minimised.

Sustainability:

Is the capacity to maintain a certain process or state indefinitely? When applied in an economic context, a business is sustainable if it has accepted its practices for the use of renewable resources and is accountable for the environmental impact of its activities.

Meaningful Community Engagement:

Encompasses the principle of seeking the views and opinions of the Community. This is to be through an effective committee system and public consultation process as part of Council’s decision making methodology.

Good Governance:

This describes the process of decision-making and the process by which decisions are implemented (or not implemented), hereby, public institutions conduct public affairs, manage public resources, and guarantee the realisation of human rights. Good governance accomplishes this in a manner essentially free of abuse and corruption and with due regard for the rule of law.

Ethical and Legal Behaviour:

Ethical behaviour is characterised by honesty, fairness, and equity in all interpersonal relationships. Ethical behaviour respects the dignity, diversity and rights of individuals and groups of people. When coupled with legal behaviours there is an expectation that there will be a penalty for conduct that breaches any law statute or regulation.

Organisational relationships

Reports to:

Director of Works

Supervision of:

No supervision application

Internal Liaisons

CEO, Senior Leadership Team, Council Staff as required.

External liaisons

Winton Shire Community at large, contractors, State Government, other local government and consultants.

Position objectives

The position of Facilities Officer is responsible for planning, directing and overseeing building operations, services, maintenance and housing tenancy including advice to other areas of Council, in relation to improving efficiency in all areas of this portfolio.

Qualifications/Licences/Tickets required

Experience and skills required for the position include:

Mandatory

Construction white card

Ability to operator a motor vehicle under a “C” Class manual Licence.

Computer skills using MS Office suite

Desirable

Qualification relevant to facility management or construction project management, together with relevant experience and proven expertise.

Working knowledge of Queensland Building Codes and Regulations, Australian Standards, OH& S legislation.

Additional requirements and working conditions

The following requirements and working conditions will be necessary in this role:

The Council Employee Code of Conduct applies to this position;

Travel within the shire area will be required for this position.

Statement of key responsibilities and duties

Coordination of day-to-day maintenance and repairs (such as broken door handles or lights)

Maintaining defect register for buildings.

Liaise with the appropriate Council engaged Real Estate staff to ensure the smooth operation of maintenance and repairs for Council owned housing.

Develop levels of Service Agreements for Council facilities in conjunction with the Manager of Works and relevant governance staff.

Develop various facility related policies, procedures and work instructions as required.

Manage annual contracts for Pest Control, Floor Cleaning, HVAC maintenance etc.

Work in conjunction with the Manager of Works on high level insurance for existing and new Council facilities including keeping a record of Certificates of currency.

Manage the process of Insurance claims for Council facilities.

Adapt and maintain efficiencies in recording and costings relating to utilities, cost savings on ecofriendly and sustainable management practices across Council initiatives.

In conjunction with other key personnel adapt a Key Control System/ Registry.

Develop and manage a range of systems to increase Council security across all sites including door locks, cameras, security systems and panic buttons.

Council may require the employees to undertake other roles for which they are qualified and capable of performing within a level five position.

Key selection criteria

The applicant’s suitability for this role will be assessed against the following competencies:

Selection Criteria 1

Demonstrated ability and experience in all facets of facilities management (preferable in a Local Government environment) and be fully conversant in the requirements of the relevant legislation and standards.

Selection Criteria 2

Previous management and knowledge, qualifications and/or experience within a facilities role covering projects and hit the ground running problem solving abilities.

Selection Criteria 3

Demonstrated ability to work effectively within a team environment, establish work priorities and meet deadlines including a sound understanding and commitment to Equal Opportunity and Workplace, Health and Safety principles and practices.

Selection Criteria 4

Well-developed communication skills, both written and verbal with a proven ability to communicate effectively and tactfully in sometimes very sensitive situations as well as a high degree of knowledge of computer programs.

Other relevant information

The selected applicant will be subject to a criminal history check – undertaken and paid for by Council.

This position will be subject to a minimum probationary period of three (3) months. The applicant’s employment will undergo a review at the end of the probationary period and a recommendation will be made to the Chief Executive Officer regarding permanent employment in the position.

The selected applicant may be required to provide Winton Shire Council with a recent photograph of the person, at the time of the person’s induction, for the purpose of creating a Winton Shire Council Employee Identity Card. Under (s138A) of the Queensland Local Government Act 2009 the employee has a legal obligation to hand any such identity card/s back to the employer within twenty-one days of termination of employment, unless the employee has a reasonable excuse.

In the event of organisational change or restructure, Council may require employees to undertake other roles for which they are qualified and capable of performing.