ADMINISTRATION OFFICER – Permanent Part Time

40 hours per fortnight, Monday, Tuesday, Thursday, Friday (7:30am-12:30pm)

Meals on Wheels Brisbane South

Location: Carina Service, 1 Edmond Street, Carina

We have an exciting opportunity for an Administration Officer based at our Carina service which is a cooking kitchen offering hot, chilled and frozen meals to support independent living at home.

Meals on Wheels has operated successfully in the Aged Care Sector for over 70 years and now provides services to many others in our communities including NDIS participants. Within the Brisbane South Aged Care Planning Region, 11 Meals on Wheels Services have amalgamated to become Meals on Wheels Brisbane South.

We are seeking an enthusiastic, committed person who will work closely with our volunteers and clients. The ideal person has an administrative background, has great customer service experience and is a good problem solver.

The purpose of this position is to assist with the provision of Meals on Wheels services to clients in accordance with the organisation’s Policies and Procedures, Food Safety Standards and Regulations, through efficient processes and guidance of volunteers.

In this role you will be responsible for

· Ensuring that My Aged Care referrals are processed as per policies and procedures.

· Organising daily meal and run sheets including maintaining volunteer schedules, inductions and programs.

· Organising the collection and processing of weekly meal payments, including the issuing of invoices, receipts, reimbursements, banking, to ensure all funds are accounted for.

· Monitoring operations and delivery of all relevant services to ensure compliance with Food Safety regulations and Aged Care Standards, policies and procedures.

· Maintaining positive working relationships by encouraging good communication processes and teamwork with all Staff and Volunteers.

About You

· Demonstrated ability to coordinate the day-to-day activities of a frontline community service including staff, volunteers, administration, meal management and financial tasks.

· Demonstrated experience or willingness to learn, working with government programs including CHSP, HCP and NDIS.

· Demonstrated experience in planning, working and managing time with minimal supervision and under pressure, including the ability to discern priorities, plan ahead and coordinate with others to complete tasks.

· Excellent written and verbal communication skills.

· Experience with computer systems, software and Microsoft Office.

· Be an enthusiastic and outcome focused team player.

If you thrive on challenges, love working in the NFP sector and want to make a difference in the community by delivering more than just a meal apply now.

Having a current Disability Worker Screening Card or a willingness to obtain one, is essential for this position.

Please provide a cover letter outlining why you would suit this position with Meals on Wheels Carina and a copy of your current resume.

Applications will close COB Friday 17 October 2025.

If you have any questions or want a copy of the Position Description - please email [email protected]. W - www.mowbnesouth.org.au.