St Clare's Catholic School, Burdell St Clare's Catholic School belongs to the St Anthony's Parish. Along with St Francis, St Clare is one of the founders of the Franciscan movement that has been part of the Catholic Church's life since the early 13th century. St Clare's Catholic School follows the Franciscan spirituality that stresses simplicity, humility, dependence on God, a love for the poor, and finding God in others and the natural world. The school’s motto is, ‘Be a Clear Light’ and together staff, families, students and the Parish community work tirelessly to make the school a unique and dynamic place that welcomes everyone and helps each individual realise their fullest potential. The school community is supportive and encouraging, creating an environment with a strong sense of belonging for students.

About the role

St Clare's Catholic School, Burdell is seeking an experienced and dedicated School Officer - Administration to join the team. This role is a term time, permanent position completing 35 hours per week, commencing as soon as practicable.

The role of School Officer – Administration is responsible for providing high level administrative support demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.

The School Officer – Administration will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the School Officer - Administration will deliver high quality customer service.

Key Accountabilities

The School Officer - Administration will represent the school in a professional, warm, friendly and efficient manner. Duties include:

Support the delivery of operational tasks associated with reception and administration including:

Provide support to student reception

Mail management and distribution

Responding to incoming telephone and email enquires

Dealing professionally with and directing enquiries of parents, visitors and contractors

Data entry to support registers and record management.

Provide administration support that meets the day to day requirements of the school including:

Co-ordinate dissemination of information to staff and students

Production of documents – letters, registers, spreadsheets

Assist with financial transactional processes including procurement, accounts payable, accounts receivable.

Assist with daily entry of receipting and data entry of cash/EFTPOS receipts, including cash drawer reconciliation in accordance with established routines and procedures

Assist in the production of internal and external documents

Sort, prepare and file documents as required.

Support the delivery of tasks associated with community events and school functions

Administer first aid where necessary

Monitor inventory for stationery and first aid supplies

Assist in student reception, uniform shop and in other administration roles

Money handling

Mandatory Criteria

Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government

Minimum certificate level or higher qualification or equivalent relevant experience

Ability to travel from time to time within the Catholic Diocese of Townsville

Ability to perform the physical requirements of the role in a safe manner

First Aid certificate or the ability to attain one

Desirable Criteria

Recent administration and/or reception experience in a school or other environment.

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

Our Organisation

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the south, and north to Ingham and Halifax, south-west to Winton, and west to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island. Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.

Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

For detailed information about the role, please refer to the Position Description.

What we offer

Competitive Salary

Annual Leave with 17.5% leave loading

Access to salary packaging options to maximise employee benefits and salary

Modern facilities, equipment and resources

Access to additional Employer Superannuation Contributions

Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)

Deferred Salary Scheme

Access to corporate health schemes

Access to Employee Assistance Program

Firm lifelong teacher networks

Wellbeing programs and initiatives.

How to apply

Click on the link to apply via the Careers page.