A great opportunity to work in a quality law firm in a coordinating administrative role

If you like a variety of detailed work in a fast paced law office, coordinating workflows amongst a small, friendly team and also enjoy client interaction, then this role is for you!

You will work as a key part of our Client Care team and enjoy a broad variety of admin tasks to help the firm run smoothly. These include:

Coordinating workflow within the client care team (consisting of 3 people in addition to yourself) to ensure the smooth processing of paperwork

General administrative tasks, including data entry, preparing documents and email reminders for client meetings, file opening, printing/scanning documents and general file management

Safe Custody of clients' original documents and mail

Reception duties in conjunction with a fellow team member. This is not high volume but a critical part of the role given our quality client base. The role does not include reception phone enquires

Training of new Client Care team members

The position suits an organised, efficient, detailed and friendly personality who enjoys a variety of tasks and works well within a team.

Please note that this role is permanently situated on level 4 of the Toowong Tower, which is our client reception area. Our reception area has two seats which allows one other support person to always be present in addition to this role. The rest of our team (including our lawyers) are on level 10 of the Toowong Tower. This role involves coordination of team members & workflows within the support seat on level 4 as well as level 10.

About Estate First Lawyers

We are a specialty legal practice working in the area of estates and inheritances and our legal team is one of the most experienced teams in this area in Queensland. The firm has well-established systems/checklists and work practices along with beautiful views and fit out.

The firm continues to grow and we have recently taken more office space to accommodate new lawyers to join the team (we are growing at 10% per year).

We have a strong reputation for excellence, and for a workplace which is happy and caring. Everyone is appreciated for the value they bring to the team.

We have a dedicated careers webpage for more information on what it is like to work with us: https://estatefirst.com.au/about-us/careers

The Position

The position is full time. Applicants wanting a 4-day working week with the right experience are also strongly encouraged to apply.

Qualities we are looking for

You must have the following qualities and be able to demonstrate them from previous roles (key criteria):

2-3+ years experience in office administration (not necessarily legal), with coordination/team lead experience preferable

strong administrative and organisational skills

accuracy and a very good eye for detail

strong customer service focus

a genuine ‘all rounder’ that loves to turn their hand to a variety of tasks

intermediate/advanced MS Office skills

excellent communication skills including written, oral and interpersonal

good team player with a can do attitude

a pride in your work and your presentation

Benefits & Location

This role offers you a secure, permanent opportunity with a salary commensurate with your skills and experience. The firm also offers generous monthly team prizes (ranging from Story Bridge climb, cooking classes and cash vouchers), monthly team lunches and learning opportunities.

Our head office is conveniently located on level 4 (client reception) and level 10 (head office) of the Toowong 'Blue' Tower, with public transport (bus and train) at the doorstep. Our staff enjoy the special under cover parking rate of $4 per day. The shopping centre is conveniently located downstairs.

Email Us today

Don't miss this exciting opportunity. Email a copy of your cover letter and resume, addressing the key criteria, to Sam Janssen, General Manager, at [email protected]