Northend Medical

Admin Coordinator (GP Clinic)

Permanent Part-Time - 35 hrs/week

Newly renovated clinic, great location close to public transport

From $30–$35 per hour (inc. super, depending on experience)

About Us
At NorthEnd Medical, Your Health, Our Priority. We’re a modern, community-focused GP clinic providing compassionate, patient-centred care. Our newly renovated clinic offers a wide range of services supported by skilled doctors, nurses, and admin staff.

About the Role
We’re looking for a proactive Admin Coordinator to support our Practice Manager and Directors in keeping our clinic running smoothly. This is a hands-on leadership role overseeing rosters, Medicare/billing processes, compliance, and administration workflows while supporting our reception team and healthcare professionals.

Key Responsibilities

· Oversee Doctors and staff rostering, payroll data, and timesheet approvals.

· Prepare rosters for GPs, specialists, and allied health.

· Manage Medicare transmissions, billing, rejections, recalls, and reminders.

· Handle patient invoicing, TAC/Workcover claims, and debt follow-up.

· Perform financial reconciliations (TYRO/PracSoft/Xero).

· Support accreditation, PIP/WIP, and compliance tasks.

· Liaise with doctors, staff, allied health, and external partners.

· Ensure patient confidentiality, workplace safety, and smooth clinic operations.

What You’ll Bring

2–3 years’ experience in healthcare administration or medical reception.

Strong knowledge of Medicare, mixed billing & practice software (Pracsoft/Medical Director/HotDoc or Best practice)

Great communication, problem-solving & organisational skills

Ability to work well under pressure, multitask in a busy clinic

Highly Preferable
✅ Diploma in Healthcare Administration, Business administration, Accounting or a related field

✅General knowledge of government regulations and practice accreditation processes

✅ Basic IT troubleshooting and procurement management knowledge.

About You
We’re looking for someone who is:
✅ Patient-focused, empathetic, and professional
✅ Highly organised, detail-oriented, and adaptable in a busy environment
✅ A collaborative team player with excellent communication and attention to details

Why Join Us?
✨ Supportive, friendly and multicultural team environment
✨ Newly renovated clinic with modern systems
✨ Competitive pay in line with Fair Work guidelines
✨ Make a difference in a patient-focused medical centre

Work Authorisation:

Australia (Required)

Ready to Join Us?

If you're excited about this opportunity and ready to make a difference in our patients' lives, we want to hear from you!

To apply, please submit:

A short cover letter

Your full resume with at least 2 professional references

Take the first step towards a rewarding career with NorthEnd Medical!

If you believe you meet our criteria. Please be sure to submit your application via Seek with answers to the following questions:

Application Question(s):

Have you worked in a Mixed Billing Practice before?

Do you have experience with Medical Director/ Pracsoft / Best Practise?

Do you have experience dealing with Workcover/ law firms/ medical records and reports?

Do you have experience with managing billing/ account reconciliation?

What are your expected hourly rate?

What are your career goals for the next two years?

*Note: Only shortlisted applicants will be contacted for further information. We look forward to welcoming you to our team!

Job Types: Permanent Part-time.

Pay: $30.00 – $35.00 per hour