We’re looking for a proactive Office Coordinator to be the go-to person for our Oakleigh site. You’ll take charge of keeping the office organised, stocked and running smoothly, while creating a welcoming environment for our team and visitors. This role is perfect for someone who enjoys taking ownership, staying a step ahead and providing supportive admin help to the team where needed.

About Close the Loop?

At Close the Loop, we’re passionate about creating a world without waste. Our business has two key focuses: packaging and resource recovery. On one side, we work with companies to design and deliver high-quality packaging solutions; on the other, we help recover and recycle materials to give them a new life.

What does that mean in practice? It means we’re helping businesses reduce their footprint while creating smarter packaging and finding better ways to reuse resources. It also means you’ll be joining a team that’s collaborative, forward-thinking and driven by the idea that what we do today can make a real difference tomorrow.

What You’ll Do

Take responsibility for the smooth running and maintenance of our Oakleigh office.

Ensure the workplace is safe, organised and welcoming.

Manage everyday essentials like office supplies, mail, courier bookings and travel arrangements.

Work with the leadership team to coordinate staff events and celebrations.

Support People & Culture with onboarding, milestone recognition and WHS administration.

Provide supportive admin help to the leadership team and colleagues where needed.

What we’re looking for

Previous experience in office administration or coordination.

Organised, reliable and proactive - you notice what needs doing and take care of it.

Friendly and approachable, with strong communication skills.

Comfortable balancing office coordination with team support.

Competent in Microsoft Office and confident picking up new systems.

Why you’ll enjoy this role

A role with variety - no two days are the same.

The chance to take ownership of the office environment and make a visible difference.

A supportive team environment where your contribution is valued.

Opportunities to build your skills across administration, events, WHS and People & Culture.

If this sounds like the kind of role you’d enjoy, we’d love to hear from you. Apply today and let’s chat about how you could be part of the Close the Loop team.