Office & Facilities Administrator - National Energy & Utilities Provider

• Location: East Melbourne
• Pay Rate: $40 per hour + Super
• Assignment Duration: Anticipated until 1st March 2026 with potential to extend
• Hours: Monday - Friday, 30 hours per week

An exciting opportunity is available for an experienced and proactive Office & Facilities Administrator to join a supportive and professional team based in East Melbourne. This is a key support role within the Melbourne office of a large national energy and utilities provider, where you’ll ensure the smooth day-to-day operation of the office and provide hands-on facilities support.

Reporting to the Building Manager (based interstate), you’ll enjoy autonomy, flexibility, and the opportunity to make a real impact on the day-to-day functioning of a busy workplace.

Key Responsibilities
Office Administration

• Be the friendly first point of contact for all visitors and calls
• Manage incoming/outgoing mail, couriers, and PO Box collection
• Maintain office supplies and ensure stock levels meet company guidelines
• Provide general administrative support including preparing reports, maintaining records, and assisting with meeting room bookings
• Coordinate daily administrative tasks and ad-hoc team support
• Raise shopping carts and post invoices in SAP (training provided)

Facilities Coordination

• Ensure the office space is tidy, functional, and well-presented
• Coordinate repairs and maintenance with vendors/contractors
• Manage equipment servicing and general upkeep
• Facilitate onboarding and inductions for new staff including pass allocation
• Assist with travel and accommodation bookings
• Coordinate servicing and maintenance of the EV vehicle, including occasional drop-offs to the mechanic

What You’ll Bring

• Experience in an office or facilities coordination role
• Strong organisational and time management skills
• Friendly, professional communication style
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple tasks and priorities with confidence
• Flexible, proactive and a strong team player
• Willingness to adapt to changing needs and support others as required

If you have relevant skills & experience, please submit your latest CV in Word format.