Join one of world's largest privately-owned insurance broker, offering a unique opportunity to work within a global leader that values innovation, teamwork, and professional growth. Known for its supportive and inclusive culture, providing ongoing development opportunities, attractive benefits, and a dynamic environment that encourages employee wellbeing and career advancement.

Job Summary:

This is a 60 person office seeking a dedicated Office Manager/Executive Assistant, where you'll ensure the smooth operation of their Melbourne office. You will be a key part of our shared services team, supporting daily facilities management, administrative functions, and providing exceptional receptionist duties. If you thrive in a dynamic environment and take pride in maintaining efficient office operations, this is the role for you.

Salary & Benefits:

• Competitive hourly rate (based on experience) -Ongoing TEMP work
• Attractive leave entitlements
• Opportunities for professional development
• Supportive team environment
• Modern office facilities in Melbourne
• Hands-on involvement in office operations and event coordination
• Exposure to regional corporate support functions
• Supportive management team committed to your growth
• Dynamic work environment with diverse responsibilities
• Access to ongoing training and development

Key Responsibilities:

• Manage day-to-day office facilities, supplies, and maintenance
• Provide reception support, including greeting visitors and answer calls
• Handle mail, couriers, and general administrative duties
• Support small-scale events, meetings, and AV setup
• Assist with travel bookings (primarily East Coast)
• Maintain electronic filing, document management, and internal contact lists
• Oversee stock management for stationery and kitchen supplies
• Support building maintenance and security procedures (fire warden, first aid)
• Organise internal events and meeting room bookings
• Ensure the office space remains tidy and functional
• Contribute to office infrastructure projects and space planning
• Perform general administrative duties as required

Requirements:

• High school certificate; Business Administration qualification (desirable)
• 5+ years proven experience in office management, administration & reception
• Sound proficiency in MS Office Suite and excellent all round IT skills
• Excellent communication skills, both verbal and written
• Strong organisational skills, attention to detail & management skills
• Ability to work independently with limited supervision
• Customer service focused attitude
• Confident, adaptable, and proactive personality
• Ability to handle multiple priorities and problem-solve effectively

If you think this could be the role for you then please apply now! Or, if you have any questions please contact Asia Peluchetti from Fuse Recruitment or email [email protected] , we specialise in recruitment for the INSURANCE industry and actively source for a broad range of established clients. If you are a professional looking for your next opportunity, we'd love to hear from you!
If you know someone looking for a job, refer them to us and we'll give you $500 if we find them a new role!

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