EXECUTIVE ASSISTANT / SOCIAL MEDIA

Full Time (Lake Macquarie / Maitland)

About the Role:

We are seeking a highly organised, adaptable, and proactive Full-Time Executive Assistant and Social Media Coordinator to support the CEO and COO of our thriving gym and multi-7 figure Personal Training studio brands. This is a dynamic role designed for a problem solver who can take tasks off the executive team’s plates, manage HR functions, and streamline daily operations. Protect executive time, enforce operating rhythm, and increase execution speed across the org. You run the calendars, the comms, and the cadence - so leadership can think and the team can move.

The Role:

Provide comprehensive personal and administrative support to the CEO and COO

Manage scheduling, appointments, and calendar organisation

Assist with HR documentation, employee onboarding/off boarding and HR meetings

Handle internal HR enquiries and maintain HR systems and records

Support with the creation, scheduling, and management of social media content across multiple platforms

Coordinate content creation, engagement strategies, and analytics tracking

Take ownership of tasks, ensuring timely completion and organisation

Problem solve daily operational challenges and serve as a go-to for the Upper Management Team.

Coordinate Projects and Vendors

Manage and streamline systems to improve efficiency

Assist in various ad hoc projects and tasks as needed

Requirements:

Proven experience as an EA, PA, or in a similar administrative/support role

Strong knowledge of HR processes, systems, and documents

Experience managing social media platforms for business, ideally with multiple accounts

Highly organised with exceptional attention to detail

Adaptable, proactive, and able to handle a fast-paced environment

Excellent communication and problem-solving skills

Task-oriented with the ability to prioritise effectively

Knowledge of systems management and process improvement

The Executive Assistant we are looking for:

A cheerleader at heart but a drill sergeant in execution

Confidentiality: Handle sensitive information with absolute discretion; maintain data integrity and compliance

High energy: someone who has the capacity to adapt to business prioritisation when operational problems arise

Protects executives time, enforce operating rhythm and increase execution speed across the org.

Precision and follow-through: keeps promises, anticipates needs, closes loops.

Has great time management skills

Must love working with people in a high energy industry

Please don't apply if:

You're not a People Person!

You're not a great communicator

You can’t be adaptable and pivot with priorities

You have no interest or experience with Social Media

Your ego is bigger than Kim Kardashian's backside

You don't care about changing lives

You don't want to be part of a team

If you're looking for a stability, long-term career, helping provide relief for high-level fitness owners, and doing something you love in the fitness industry - this is the position for you!

There are many opportunities for growth inside the company, progression to Management and higher levels within the business. We’ve done nothing but smash award winning industry records.

If this sounds like your brand of Protein Powder, we want to hear from you.

Apply now by emailing HR directly at [email protected]

MORE INFO ON US…

With over 30 people in our Team of Leaders, Personal Trainers, Sales Representatives, Administration, Support Staff and 15 years as established, specialised Personal Training studios. Don't let the name fool you! This is no one-man-band operation.

We take immense pride in our team of extraordinary individuals and being Australia's Largest Privately Owned Personal Training Facilities. As APPT continues to expand, so do the opportunities for our amazing team members to grow both professionally and financially. Most importantly, they find fulfilment in knowing they are making a profound impact on people's lives through the power of fitness.

Our top priority is to find, educate, and develop exceptional individuals who share our values and mission. Together, we inspire change and help others unleash their true potential. Join us on this incredible journey, where we transform lives one workout at a time.

We are dedicated to creating a culture that welcomes and embraces everyone who walks through our doors. Our mission is to go above and beyond, exceeding expectations by offering exceptional Personal Training and Group Fitness sessions, while fostering genuine connections among our members. We strive to build more than just a fitness community.

WHY WE EXIST?
To Inspire Change! Inspiring change is the essence of our purpose!

We to create environments that ignite inspiration in our members, allowing them to fully embrace their goals and achieve remarkable results.

Our dedicated team consists of remarkable individuals, who we nurture and develop into exceptional Personal Trainers. By doing so, we empower them to enjoy fulfilling and lasting careers that have the power to transform lives.

Through our Gym Communities, we aim to surpass fleeting fitness trends. We are committed to supporting everyday Australians in attaining tangible results, with Personal Trainers who genuinely care about their well-being.

OUR VALUES ARE:
In our uplifting community, all are embraced, regardless of their fitness level or background. We foster a positive culture that thrives on support and encouragement.

Through our diligent systems, we guide our clients towards remarkable achievements, earning their unwavering trust and loyalty. We believe in continuous growth and expansion, but never at the expense of losing the personal connection we have with our clients.

Our Personal Trainers are the lifeblood of our organisation. They hold the key to helping our members achieve incredible results and fostering a sense of unity within our community. Their primary goal is to lead small group Personal Training sessions, providing outstanding service, enriching the member experience, and strengthening the brand and team culture of APPT.