First Nations Foundation (FNF) is a national Indigenous-led not-for-profit organisation with a mission to improve financial wellbeing and economic outcomes for First Nations peoples. We work in partnership with community, government, and corporate organisations to deliver world-class financial education, research, and advocacy programs designed by Mob, for Mob.

The Foundation is entering an exciting stage of growth, with a strong executive leadership team driving impact across our education, corporate advisory, and policy agendas.

Fixed term contract until September 2026.

Paid leave over Christmas shutdown period.

Ability to work from home.

Salary packaging available.

About the role

The Executive Assistant (EA) provides high-level executive and administrative support to FNF’s Executive Leadership Team (ELT), comprising the Managing Director, Chief Operating Officer, and General Manager – Economic Policy, Research & Government Relations.

The EA will act as a trusted partner and right-hand to the ELT, ensuring effective management of competing priorities, seamless coordination of meetings, and timely delivery of strategic and operational commitments. This role requires proven corporate EA experience supporting C-suite executives, with strong organisational, communication, and relationship-building skills.

This is a one-year contract role with strong potential to transition to permanent.

Duties & responsibilities (Included, but not limited to):

Executive Support

Manage complex and ever-changing diaries and provide proactive inbox management for three senior executives, ensuring alignment of priorities and efficient use of time.

Coordinate and prepare executive meetings, including scheduling, agendas, briefings, minute-taking, and follow-up actions.

Manage correspondence, drafting communications and liaising with internal and external stakeholders on behalf of the ELT.

Support preparation of reports, board papers, staff communications, and presentations.

Stakeholder engagement & Coordination

Act as the first point of contact for the ELT, representing FNF with professionalism and discretion.

Build effective relationships with board members, senior corporate partners, government officials, and community leaders.

Coordinate executive participation in external meetings, events, and speaking engagements, ensuring appropriate preparation and representation of associated fees.

Governance & Operations

Support the COO with governance and compliance requirements, including board administration and risk management processes.

Manage confidential information with integrity, ensuring privacy and discretion at all times.

Support project coordination and cross-team communication, ensuring deadlines are tracked and met.

Administrative Support

Oversee travel arrangements, itineraries, and expenses for the ELT.

Maintain document management systems and filing for executive and governance records.

Provide general administrative support to the wider organisation as needed, contributing to a high-performing and values-driven team culture.

Work Health & Safety

Ensure reasonable care for your own safety and that of the environment you are working in, including taking care of other workers who may be affected by your acts or omissions at any workplace.

Workplace Safety Check: if working from home, the workplace safety check must be completed to ensure a safe and efficient workplace with safe egress and free from hazards.

Experience, Skills and Attributes:

Essential:

Minimum 5 years’ experience as an Executive Assistant or similar role, supporting C-suite executives in a corporate or large not-for-profit environment.

Exceptional organisational skills, with the ability to manage multiple executives and competing priorities in a fast-paced environment.

Ability to anticipate the needs of executives and act as a trusted advisor and problem-solver.

Emotional intelligence, strong judgement, and a warm yet professional communication style.

High-level written and verbal communication, with experience drafting executive-level correspondence and documents.

Strong interpersonal skills, able to build rapport and manage relationships with diverse stakeholders, including senior leaders, community members, and government.

Proficiency in Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint), as well as platforms such as Canva, Humanitix, Asana, Survey Monkey and LinkedIn.

Previous experience supporting a board and/or governance processes.

Demonstrated ability to maintain confidentiality, discretion, and professional judgment.

Extensive experience coordinating meetings, travel, and events for executives.

Desirable:

Understanding of and commitment to First Nations culture and communities.

Experience working in the not-for-profit or social impact sector.

Travel:

The willingness and flexibility for occasional travel is essential to this role.

Compliance:

As this is primarily a work from home role, you will need to have access to a safe and confidential workspace and have a reliable internet connection.

Aboriginal and/or Torres Strait Islander applicants are strongly encouraged to apply

Visit our website www.firstnationsfoundation.org.au for more information about what we do.