ADMINISTRATION OFFICER

Casual | 10-13 hours per week (school term only)
Tuesdays & Thursdays | 9:30am – 2:30pm, 8:30am - 3:00pm

(some administration may be required during school holidays)

About Us

Buderim Community Kindergarten is a not-for-profit, community-based organisation offering a high-quality kindergarten program for children in the year prior to starting school. We pride ourselves on creating a warm, calm, and friendly environment, with just one small group of children attending each day.

As a community-run service, day-to-day operations are overseen by the Nominated Supervisor, while a parent-led Management Committee, elected at our AGM each year, is responsible for the overall governance of the kindergarten.

About the Role

We are seeking a friendly, reliable, and organised Administration Officer to provide administrative support to ensure the smooth and efficient running of the kindy. You’ll be working closely with our Nominated Supervisor/Teacher, Educators and Parent Committee to assist with a wide variety of operational tasks.

This is a casual position for 10-13 hours per week during school terms, ideally working Tuesdays and Thursdays from 9:30am to 2:30pm, 8:30 to 3pm and commencing Term 4.

Key Responsibilities

Work closely with the Nominated Supervisor and Management Committee, undertaking tasks as directed.

Provide high-level administrative and office support to staff, families, and committee members

Manage enrolments, waitlist and maintain accurate centre records (including attendance, building & maintenance, OH&S, and QIP documentation)

Support the annual committee handover and provide clear guidance on governance responsibilities (organising and uploading Approved Provider documents to the Regulatory Authority on the portal)

Liaise with families and external providers in a professional and friendly manner

Assist with maintaining digital platforms and resources including website updates, social media, and parent communication platforms

Filing and organising documents (digital and paper-based)

Printing, photocopying, and scanning materials

Managing incoming and outgoing emails and phone calls

Ordering and maintaining office and kindergarten supplies

Data entry and updating records (e.g. enrolments, attendance, contacts)

Welcoming prospective families and conducting tours of the kindergarten

Preparing and formatting documents (e.g. newsletters, reports, notices)

Maintaining staff and child records in line with privacy requirements

Assisting with mail collection

Coordinating service maintenance or repair requests

Liaising with external providers and suppliers

Assisting in the preparation of compliance, funding documentation and grant applications

Essential Criteria

Current Blue Card (working with children check)

Administrative experience, preferably in a kindergarten, early childhood, not for profit or school setting

Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google suite and Mac operating systems.

High level of initiative and ability to work independently

Strong communication and interpersonal skills

Excellent time management, attention to detail, and organisational skills

Familiarity with digital tools/platforms such as:

Storypark For Families

Canva

Weebly (or other website platforms)

Square

Xap – an all-in-one childcare management platform or willing to undertake training

Highly Regarded

Educational qualifications - Certificate or Diploma in early childhood is a bonus, and can step on the floor as educator if needed for relief.

Child Protection training or willingness to undertake.

Senior First Aid & CPR.

Experience working in a not-for-profit or community kindergarten or not for profit organisations.

Understanding of the National Quality Framework (NQF) and Early Years Learning Framework (EYLF)

Previous experience supporting a volunteer management committee

How to Apply

Please email your resume, cover letter, and two references to:
📧 [email protected]

🗓 Applications close: 5pm, Friday 3rd October 2025