General Tasks and Duties:

Front Office Management – Serve as the first point of contact for visitors and staff.

Call Handling – Answer incoming phone calls and direct them to the appropriate person or department.

Office Supplies – Manage weekly office supplies shopping to ensure adequate stock.

General Administrative Support – Provide assistance across departments as required.

Filing & Documentation – Maintain organized filing systems (physical and digital).

Procurement/Billing Assistance – Support procurement and month end billing activities, including vendor liaison.

Dispatch Attendance – Oversee dispatch activities and ensure timely handling of outgoing items.

Local Dispatch – Coordinate and manage local dispatch requirements.

Credit Card Entries – Record company credit card transactions

Overdue Accounts Follow-up – Assist with overdue payment follow-ups at month-end.

CEO PA Support – Provide assistance with personal assistant tasks for the CEO.

Online Vendor Registration – Handle vendor registrations and maintain supplier records.

Lodgement of credit applications and PPSR

Toolbox Minutes

Print weekly reports for Project/Production/Warranty meeting

Arrange client visits and refreshments

Travel arrangements

Sending weekly reports to CEO

Manage incoming emails and ensure they are promptly forwarded to the appropriate department.

Essential Skills & Experience:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong customer service and communication skills

Data entry and typing skills

Experience with multi-line phone systems

Required Experience:

Minimum 2 years reception or administrative support experience

Previous experience in office environment with multiple departments

Experience with filing systems and document management

Work Eligibility:

Must have unrestricted right to work in Australia

Technical Requirements:

Experience with scheduling and calendar management system

Ability to learn new software systems quickly