Exciting opportunity for an Accounts Payable Officer to join a reputable corporate finance team based in Brisbane City. This role offers you the chance to play a pivotal part in ensuring the smooth and accurate processing of supplier and subcontractor payments, all while working within a supportive and collaborative environment. The organisation is committed to fostering a positive workplace culture that values teamwork, professional growth, and work-life balance. If you are looking for a position where your attention to detail and interpersonal skills will be truly valued, this could be the perfect next step in your career.

What you'll do:

As an Accounts Payable Officer, you will play an integral role in supporting the finance function by managing end-to-end accounts payable processes. Your day-to-day activities will involve entering supplier invoices into the COINS system with precision, coding them appropriately, matching them against purchase orders, and ensuring they are approved according to delegated authority guidelines. You will also be responsible for maintaining accurate records of suppliers and subcontractors, processing payment vouchers with careful attention to compliance requirements such as insurance checks and ABN registrations. Regular communication with both internal stakeholders-such as contract administrators-and external parties will be essential as you distribute reports, reminders, and reconcile statements. Preparing weekly electronic funds transfers through CommBiz forms another key aspect of your responsibilities. Your ability to manage multiple tasks efficiently while maintaining high standards of accuracy will contribute significantly to the overall success of the finance team.

• Proactively promote and uphold company safety, environmental, and quality policies in line with management plans and legislative requirements to ensure a safe workplace at all times.
• Accurately enter supplier invoices into the COINS system, ensuring all data is recorded efficiently and correctly.
• Code and match supplier invoices to purchase orders and goods receipt notices, verifying all documentation aligns with internal processes.
• Ensure all invoices are approved for payment by delegated authority before processing further actions.
• Maintain supplier and subcontractor records in COINS, including conducting verification procedures for modifications and new set-ups.
• Process subcontractor payment vouchers while checking for current insurances and ABN registration to maintain compliance.
• Distribute unpaid subcontractor payment voucher lists and insurance expiry reminders to contract administrators as required.
• Prepare weekly EFT payments through CommBiz, ensuring timely settlement of accounts payable obligations.
• Release remittance advice and recipient created tax invoices promptly after payment processing is completed.
• Reconcile supplier statements each month to ensure all amounts due are accounted for accurately, following up on credits or outstanding items as necessary.

What you bring:

To excel as an Accounts Payable Officer in this setting, you will bring proven experience from similar roles where you have managed invoice processing, reconciliations, and payment preparation within a structured finance team. Your technical proficiency with Microsoft Office applications-especially Excel-will enable you to navigate reporting requirements efficiently. Strong interpersonal skills are essential; you should feel comfortable communicating across departments and building rapport with both colleagues and external partners. Your natural inclination towards accuracy ensures that every transaction is processed correctly the first time. Organisational skills are vital as you juggle multiple deadlines without compromising quality. A discreet approach when dealing with confidential information is expected at all times. Above all else, your commitment to working collaboratively within a supportive team environment will help foster positive outcomes for both yourself and those around you.

• Demonstrated previous experience in a similar accounts payable or finance administration role within a corporate environment is highly regarded.
• Intermediate proficiency in MS Word, MS Excel, MS Outlook, along with a willingness to learn new software packages as required by the business.
• Excellent communication skills with the ability to build effective relationships at all levels of the organisation while maintaining a strong internal customer focus.
• Exceptional organisational abilities paired with advanced time management skills to handle competing priorities effectively.
• Meticulous attention to detail combined with a high level of accuracy when processing financial transactions or reconciling statements.
• A collaborative approach with proven ability to work co-operatively within a team environment while demonstrating positivity in daily interactions.
• High degree of professionalism, maturity, candour, and confidentiality when handling sensitive information or engaging with stakeholders.
• Flexibility to travel between offices or sites if required by operational needs.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply, please click "Apply" or contact Ryan Frampton on 07 3032 2277 or [email protected] for a confidential discussion.