Vanilla Blue is an award-winning caterer providing delicious food daily to clients in the corporate, venue, events, and education sectors throughout the Greater Sydney area. We believe in cultivating an enthusiastic workforce where every individual feels valued and empowered to achieve their best.

We’re on the hunt for an Events Admin Assistant who’s organised, proactive, and excited to be part of a growing, fun, and hands-on events team. You’ll work closely with our passionate crew to keep everything running smoothly behind the scenes—from client calls and site briefs to event paperwork and post-event follow-ups.

This is the perfect role if you love variety, thrive in a fast-paced environment, and want to be right in the middle of the action that makes memorable events happen.

About this role:

25-30 hrs per week (flexible by arrangement)

3-month contract with potential to extend into next year

Based at Kensington or Artarmon

Work from home flexibility once trained

Be part of a tight-knit, collaborative events team who love what they do

Opportunity to grow your skills while enjoying plenty of perks

What you’ll be doing:

Support the Head of Events with day-to-day admin, reporting, and team coordination

Keep our event systems, CRM, and checklists accurate and up to date

Chat with clients: gather event details, confirm logistics, and process payments

Prepare site briefs, run sheets, and documentation that keep our events on track

Join site inspections, document venue details, and hand over info to the team

Follow up after events: thank clients, collect feedback, and encourage referrals

Why you’ll love working with us:

Great coffee, drinks, and a fully stocked office kitchen

No weekend work

Work alongside a passionate, energetic events team who know how to balance fun with hard work

Considerable catering discounts for your own celebrations

Close to public transport

Career growth opportunities in a fast-growing business and highly reputable brand

What we’re looking for:

Experience in events, hospitality, or admin/coordination desired

Super organised, detail-driven, and confident juggling multiple priorities

A natural communicator with a friendly phone manner and sharp written skills

Comfortable with CRM/event platforms and Excel (or quick to pick them up)

Calm, professional, and team-oriented with a can-do attitude

Vanilla Blue values a positive, inclusive workplace where everyone feels part of the team. You’ll enjoy mentorship, genuine support, and plenty of opportunities to learn and grow with us.

You’ll need full, permanent working rights, NSW Police Check

If you’re ready to bring your organisational skills, positive energy, and passion for events to a team that loves what they do, we’d love to hear from you.