Marketing Coordinator

Full Time – Keilor Park

Why Join Us

At Development Agency, you’ll work in a fast-paced, supportive environment with a strong focus on growth, innovation and connection to the local market. This is a great opportunity for a skilled marketer who wants to build their career in real estate and property development marketing. You’ll have the chance to work hands-on across a variety of projects, collaborate with talented internal teams and external partners, and make a real impact on how our developments are brought to market.

About the Role

The Marketing Coordinator will be responsible for coordinating and delivering high-quality marketing outputs, ensuring all project materials are accurate, timely and aligned with brand standards. This role combines organisation, stakeholder liaison and creative execution, giving you exposure to every stage of the marketing process - from project onboarding to finished project campaigns. You will also work closely with our Marketing Agency.

Key Responsibilities

1. Project Onboarding & Asset Management

Organise and track the creation of marketing assets including renders and floorplans.

Request and follow up on CAD files and project documentation.

Gather and manage information from architects and consultants to brief render/floorplan artists.

Coordinate reviews, revisions and approvals of renders and floorplans with builders.

Check finished floorplans for accuracy.

Manage timelines and approvals with internal teams and external builders.

Coordinate drone photography, site hoarding design/installation for each new project.

Ensure all materials adhere to brand guidelines and communicate to the broader team once projects are marketing ready.

2. Brochure/Guide Creation

Create project-specific brochures from templates using finalised assets.

Conduct monthly checks and updates to ensure accuracy of data and information.

Align all brochures and guides with project briefs and sales team requirements.

3. Cross-Team Communication & Liaison

Act as a central point of contact for the Sales team for all marketing needs.

Escalate issues or roadblocks to appropriate stakeholders to ensure timely delivery.

4. Timeline & Task Management

Own and maintain the project marketing timeline across multiple campaigns.

Prioritise competing deadlines and ensure smooth scheduling within the marketing team.

Maintain real-time visibility of upcoming deliverables in Hubspot.

5. Finished Project Marketing

Coordinate staging, photography and videography of completed projects.

Liaise with suppliers, stylists and contractors to ensure a high-quality final representation.

Manage delivery and storage of assets for future use.

6. Award Submission Support

Collect required documentation, assets and project information for industry award submissions.

Coordinate timelines, content and approvals to meet deadlines.

Skills & Attributes

Exceptional organisational and time management skills

Strong communication skills, both verbal and written

Comfortable in a fast-paced, dynamic environment

High attention to detail with a focus on accuracy

Self-motivated and results-driven

Ability to manage multiple projects with competing deadlines

Proactive problem-solver with the ability to anticipate and resolve issues

Familiarity with property development, design or construction industries is a bonus

Experience & Qualifications

2+ years’ experience in a marketing or project coordination role, ideally in property or real estate

Proficiency with common marketing tools/software (Adobe Suite, Canva, Hubspot/CRM)

Experience collaborating with creative teams and external suppliers (photographers, designers, contractors)

KPIs

Timely delivery of project marketing assets and campaigns

Accuracy and completeness of asset organisation and handovers

Internal team satisfaction and adherence to timelines

Quality and consistency of finished project media

Successful submission of award applications before deadlines

All shortlisted candidates will be asked to provide examples of their previous marketing work. This helps us understand your style, creativity, and attention to detail, and ensures we find the right fit for our team.

Due to the large amount of applications only shortlisted applicants will be contacted.