About the Role

We are seeking a professional, highly organised, Business Administrator that is genuinely interested in joining our dynamic front of house team at Rocksolid Building.

You will play a vital role in supporting our growing family business to both our customers and staff members ensuring a friendly, professional experience.

This role is suited to those who enjoy diversity in their working and thrives on organisation. You’ll play a key role in keeping our office running smoothly - from documentation management, client communication & financial administration.

We offer structured working hours, negotiable upon employment to compliment your lifestyle.

With this role being a long team employment opportunity, the suited applicant is encouraged to embrace opportunity to grow and learn in this role.

Key Responsibilities

• Communication, Scheduling and Coordination

• Handle incoming calls and emails with professionalism and efficiency

• Minute meetings and track follow-up actions to support ongoing progress and accountability

• Communicate upcoming tasks and schedules to contractors and/or team members

• Manage calendars for meetings, site visits, and project-related events

Documentation Management

• Draft letters, notices, and quotes for client approval

• File contracts, insurances, and compliance certificates

• Manage safety documentation including SWMS, risk assessments, and incident reports

• Maintain up-to-date records for staff & subcontractor licences, insurances, and white cards

• Update project schedules, notes, and images

• Maintain templates for letter, quotes, and checklists

Financial Administration

• Manage accounts payable and receivable

• Maintain accurate financial records and data entry

• Assist with invoicing, claims, and budget tracking

• Support basic financial reporting and reconciliation tasks

Experience

• Experience in office administration or office management, experience in building or construction is desirable

• Exceptional written and verbal communication skills

• Exceptional organisational and multitasking skills, with attention to detail and follow-through

• Confidence in operating Xero, Hubdoc, Microsoft Office; familiarity with project management or accounting software is desirable, but not essential

• A proactive, independent attitude, with the ability to work within an office environment

• A friendly, professional, and positive mindset

• Willingness to support different areas of the business as requested

• A desire for a permanent career with room to grow, develop new skills, and take on more responsibility over time

With 20 years experience in the Construction Industry, we are a seasoned and trusted family business with a strong focus on client satisfaction. Our vibrant office is proudly located on the front street of Port Lincoln, if you are ready for the opportunity to be a part of this team environment and are keen to support the future growth of a successful local business, we encourage you to apply. We are excited to hear from you.

Please send your cover letter and resume to [email protected]

Visit our website www.rocksolidbuilding.com.au for more about us.