Academic Group is a leading Western Australian education company. We have helped over 150,000 students achieve academic success by providing high-quality revision programs and study resources tailored to the Western Australian curriculum.

We are seeking a detail-oriented Course & Publications Administrator (Program or Project Administrator) to coordinate and manage administrative functions related to our course and publication projects. The role is responsible for ensuring contracts, quality control, and project timelines are effectively handled. The successful candidate will liaise with writers, reviewers, and senior management to maintain smooth operations in exam paper, topic test, book publications and course booklet production. The position reports to the Publications Director.

Key Responsibilities:

Exam Paper and Publication Coordination

● Coordinate exam paper production between writers and reviewers to ensure timely and high-quality submissions.

● Ensure all drafts and reviews are received by the due date and follow up on any delays.

● Verify that papers meet formatting guidelines and discuss any necessary revisions with writers and reviewers.

● Review material to ensure quality control of content and presentation.

● Conduct final checks on exam papers before distribution and raise any required changes.

● Assist schools with inquiries and facilitate the purchase of exam papers.

● Makes decisions related to publications administration within existing policies.

● Oversee copyright and obtain when required.

● Coordinate with design team to produce graphics and images for publications.

● Liaises directly with clients and teachers to coordinate exam paper, test, and booklet production.

Contract and Project Administration

● Develop, review, and manage contracts with writers and reviewers, including handling variations as needed.

● Resolve issues related to contracts and projects to ensure high-quality outcomes.

● Track and document project progress, ensuring deliverables meet contractual obligations.

● Prepare and submit reports to senior management on project outcomes and timelines.

General Administration and Reporting

● Maintain accurate records of publication processes, contracts, and project documentation.

● Provide administrative support to the Education and Publications Manager.

● Print and prepare teachers' booklets for Holiday and School Programs, ensuring all materials are formatted, copied, and distributed on time.

● Review course material to ensure professional standards are met.

● Understand local curriculum changes and impacts to publications.

● Coordinate with teachers to finalise booklets before printing.

● Assist with other office administration tasks and general duties as required.

● The role will refer to the Managing Director for decisions outside policy guidelines.

Qualifications and Experience:

● Advanced Diploma or Bachelor's degree in business administration, project management, or a related field.

● 3 years of full time experience in project coordination, contract management, or administration, preferably in an educational setting.

● Experience in educational settings is essential for this role.

● Strong organizational and time management skills to ensure timely project completion.

● Experience in managing schedules, contracts, and stakeholder communication.

● Proficiency in Microsoft Office Suite and administrative tools for tracking projects and reporting.

● Proficiency in Word, Excel, PowerPoint, and Outlook is required.

Skills and Attributes:

● Excellent verbal and written communication skills.

● Ability to plan, organize, and oversee program and publication projects efficiently.

● Strong attention to detail and ability to maintain accurate documentation.

● Works well with others and contributes to a positive team environment.

● Maintains a high level of professionalism in handling sensitive information.

● Willingness to adjust to changing project requirements and priorities.

● Familiarity with contract management, compliance requirements, and quality assurance processes.

Salary: $77,000 - $80,000 per annum, plus superannuation

For further information about this role, please contact:
David Bagworth (Director)
E: [email protected]