About the role

We are seeking an experienced and highly organised Executive Assistant to provide comprehensive administrative support to the General Manager and Board of Directors of the Butchulla Native Title Aboriginal Corporation in Hervey Bay, QLD. This full-time role will be integral to the smooth running of the organisation and supporting the leadership team.

To perform this role, it is essential that the person is an Aboriginal or Torres Strait Islander person. It is therefore a genuine occupational requirement under section 25 of the Anti-Discrimination Act 1991 (QLD).

Position Overview

The Executive Assistant (EA) plays a critical role in the smooth and efficient operation of BNTAC - Butchulla Native Title Aboriginal Corporation. Reporting directly to the General Manager, this position has been created as a result of the growth of the organisation.

The EA will provide executive level support to the GM and the BNTAC Board of Directors, while also managing key organisation registers and contributing to internal systems, reporting and compliance. As a key member of the corporate services team (alongside the GM and Accounts Officer), the EA will embody professionalism, cultural sensitivity and a commitment to excellence in supporting BNTAC's mission to represent and serve the Butchulla people across their Native Title rights and responsibilities.

Essential Requirements:

Current Class C Driver's Licence

Blue Card or ability to obtain one

Flexible hours - after hours and weekend meetings

Executive level admin experience and governance support

Proficiency with MS Office, social media and document management

Key Responsibilities

Board & Governance Support

Prepare and distribute agendas, meeting papers and minutes for the BNTAC Board meetings, sub - committees and AGM/SGMs

Maintain a register of board resolutions and support compliance with CATSI Act and BNTAC's Rule Book

Coordinate logistics for Board meetings, including catering, travel arrangements and venue bookings

Liaise with all appointed committee members such as the Elders Committee etc where necessary

Executive Support to General Manager

Provide administrative support to the GM, including diary management and meeting coordination

Prepare briefing notes, track key deadlines and assist with stakeholder engagement

Support the GM in delivering the BNTAC's Strategic Plan through the agreed Strategic Action Plan and the annual Organisational Planning Days.

Support the GM in meeting all compliance and financial matters in response to operational targets and/or key milestones or quarterly performance goals

Corporate Registers and Internal Systems

Maintain and update the following registers:

complaints register

compliance register

asset register

policy and procedures register

critical incidents register

grants and contracts register

partner/ key contacts registers

quarterly reporting register

Elders Advisory Committee register

ILUA register

ALA Aboriginal Land Act register

Candidates must address the Selection Criteria when applying for this job.

Selection Criteria:

Demonstrated Executive-level admin experience and governance support (manage calendars, schedule and coordination of meetings, filter incoming contacts/requests)

High level professionalism, discretion and reliability

Able to manage priorities independently

Strong understanding of Board governance and protocols

Strong communication, written and organisational skills

Strong interpersonal skills

Proficiency with MS Office, Social Media and document management

Cultural competency with First Nations communities.

Desirable:

Experience in Native Title, Aboriginal Corporations

Familiarity with WordPress or website CMS

To apply for this position applications must include:

Cover Letter addressing the Selection Criteria (max 2 pages)

Resume with two referees

To apply email your application to: [email protected]

If you require any further information, please contact Veronica Bird on ph: 0475 111 232 or E: [email protected]

Applications close: Friday 26 September 2025.

What we offer

At the Butchulla Native Title Aboriginal Corporation (BNTAC), we offer a supportive and inclusive work environment, with opportunities for professional development and career growth. We also provide a range of employee benefits, including salary packaging options and flexible work arrangements.

About us

The Butchulla Native Title Aboriginal Corporation (BNTAC) is the Registered Native Title Body Corporate for the Butchulla People, the Traditional Owners of the land and waters of the Fraser Coast region in Queensland. Our role is to manage the Butchulla People's Native Title rights and interests, and to work towards the social, cultural and economic advancement of the Butchulla community.

Apply now to join our dedicated team and make a meaningful contribution to our organisation and the Butchulla community.