Office Administrator / Accounts

An exciting opportunity has opened at PLASAIR Pty Ltd for an Office Administrator and Accounts position to join our team. We are searching for a suitable with a view of permanency as our Company continues to grow and expand.

Australian citizenship is required for this position.

Candidates will possess strong administrative attributes and prior experience including but not limited to assisting management and clientele in general office duties and tasks, providing polite and professional customer service such as scheduling, system management and bring the ability to operate both autonomously and as a member of the team.

The tasks and responsibilities of the Office Administrator and Accounts include:

· Daily completion of the companies' general administrative tasks

· Answering phone calls and assisting customers with varying requests

· General housekeeping duties

· Generating supplier purchase orders

· Generating and scheduling of incoming customer work requests and recurring Programmed Preventative Maintenance

· Act as the main point of contact for internal and external clients

· Work alongside in assisting the company Office Manager, Director and Service manager with general administrative requirements.

· Client Account and Weekly Reporting

· Filing and expense reconciliations

· Provide ongoing support to technicians, management, and customers

· Freight and/or transport bookings for the provision of goods or services

· Stationary, PPE, warehouse and refrigerant stock reporting and replenishment

· Aged Debtor reporting and collections

· Fleet and Technician Toolbox Meeting reporting and minute keeping

· Coordination and management of all technician licensing and inductions

· Processing weekly payroll, accounts payable, quarterly BAS and accounting requirements

· Generating supplier purchase order and managing / processing monthly payments due

· Other ad hoc duties as necessary

To be successful in this role you will be professional, accurate, reliable, and responsive. You must be comfortable and familiar working with computers, willing to learn the ropes of our job management and accounting systems in addition to the general office and administrative duties required of this diverse position. With this, you will bring the following attributes;

· Previous Administrative Experience

· Minimum 1-2 years of administrative experience required

· Excellent time management skills

· The ability to multi-task and prioritise

· Attention to detail

· Excellent communication skills, both written and verbal

· Be proficient in the use of Microsoft Office

· Intermediate level proficiency in Microsoft Office required

· Methodical, accurate and an independent thinker

· Must have experienced in Xero

If you believe this position is the one for you, we would love to hear from you.

Please forward your Resume and Covering Letter to;

Stephanie McKenzie-McHarg – [email protected]