Administrative Officer

Our client is a well-established and growing electrical company known for delivering high-quality services across commercial, residential, and industrial projects. They are currently seeking a proactive and detail-oriented
Administrative Officer to join their team and support the smooth day-to-day operations of the business.

Your Responsibilities:

• Coordinating office activities, handling calls, emails, mail, and maintaining records and databases
• Assisting with staff schedules, travel arrangements, and meeting organisation for management and staff
• Monitoring office supplies and preparing documents, reports, and presentations
• Supporting payroll by collating timesheets, checking staff hours, and assisting with general accounts tasks
• Assisting Project Managers with freight coordination and updating the company scheduling system
• Maintaining registers and service records for equipment, ladders, and vehicles
• Supporting WHS documentation and compliance (SWMS, vehicle registers, office safety checks)
• Performing light office upkeep (meeting rooms and common areas – cleaners attend regularly)
• Assisting colleagues and management with a range of administrative tasks as required

Requirements:

• Previous experience in administration, with exposure to payroll and accounts support
• Proficiency in Microsoft Office and accounting software (e.g., Xero, MYOB)
• Strong organisational skills and attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Excellent written and verbal communication skills
• A proactive and team-oriented mindset

Highly Regarded (but not essential):

• Experience in the electrical, construction, or service industries
• Familiarity with WHS processes and documentation
• Experience maintaining registers for vehicles, equipment, or other assets