Administration Officer – Accounts, Payroll & Systems
Meals on Wheels Cairns – 269 Gatton Street, Westcourt, QLD
Full-Time | Immediate Start

Meals on Wheels Cairns is seeking an experienced and highly organised Administration Officer to join our professional and purpose-driven team in Westcourt. This full-time role is integral to the smooth operation of our organisation, supporting financial management, payroll, and administrative systems that underpin the delivery of essential community services.

About the Role

Reporting to the General Manager, the Administration Officer will be responsible for the accurate and timely management of payroll, accounts, and internal systems. The role requires strong technical capability, attention to detail, and the ability to work both independently and collaboratively within a small, dedicated team. You will also play a key role in maintaining Polixen, our in-house software used for meal delivery coordination and reporting.

Key Responsibilities

Process payroll with accuracy, ensuring compliance with all award and legislative requirements

Maintain accounts databases, including aged receivables, reconciliations, and MYOB integration

Manage invoice and payment workflows, ensuring accuracy and timeliness

Utilise Polixen to support meal delivery operations and internal reporting

Provide efficient administrative support, including correspondence, record management, and scheduling

Assist with compliance reporting and contribute to continuous improvement of administrative systems and processes

About You

Demonstrated experience in payroll processing and MYOB

Strong proficiency in Microsoft Excel and database management

Experience with operational systems such as Polixen (or similar software) is highly regarded

Exceptional accuracy, attention to detail, and commitment to data integrity

Well-developed communication, organisational, and time management skills

Proven ability to work autonomously while contributing effectively within a team environment

Alignment with the values of community service and operational excellence

What We Offer

A supportive, professional, and values-driven workplace

The opportunity to apply your expertise in a role that directly benefits the community

A stable full-time position with scope for professional growth

A modern, conveniently located facility at 269 Gatton Street, Westcourt, with onsite parking

How to Apply

Please forward your resume and a cover letter addressing your suitability for the role to the Seek application link. Applications will be reviewed as they are received, and early submissions are encouraged.