Part-Time Accounts & Office Manager (Hybrid & Flexible)

Join a Specialist Firm with a Different Approach

Gear & Co Lawyers is a specialist litigation and insolvency firm with a reputation for punching above our weight. Our lawyers bring robust experience to a boutique environment where our clients and staff are not just another number.

We are looking for a highly organised and versatile Accounts & Office Manager to become the central pillar of our Brisbane operations. This is a rare hybrid opportunity to manage both the firm's finances and its daily administration in a part-time, flexible role. If you thrive on variety and take pride in ensuring a professional environment runs seamlessly, this role is for you.

What You’ll Actually Be Doing

This is a hands-on, autonomous role where your expertise will directly support our legal team. You will be responsible for:

Accounts & Bookkeeping:

Managing all accounts payable and receivable, including preparing and sending invoices using Xero and ActionStep.

Processing trust account transactions, including receipting and making payments through our legal software, ActionStep.

Carrying out all necessary bank reconciliations, with a specific focus on monthly trust account reconciliations.

Processing payroll and maintaining accurate employee records.

Preparing figures for Business Activity Statement (BAS) reconciliation for external accountants.

Office Management & Administration:

Acting as the central point of contact for all office management and administrative needs.

Ensuring the smooth day-to-day running of our Brisbane office, from managing supplies to coordinating with building management.

Managing relationships with suppliers, including IT support, couriers, and stationery providers.

Providing high-level administrative support to our team of specialist lawyers as required.

Assisting with the coordination of team events and meetings.

About You: What You'll Bring

We are looking for an experienced professional who can confidently manage the dual aspects of this role. You will have:

A minimum of 12 months' experience in a bookkeeping/accounts role within a law firm is essential.

Proficiency with Xero and legal accounting software; specific experience with ActionStep is highly desirable.

Proven experience in an office management or senior administration role, ideally within a professional services environment.

An exceptional eye for detail across both financial and administrative tasks.

A proactive, organised, and resourceful mindset with the ability to work autonomously and manage competing priorities.

Strong communication and interpersonal skills to build rapport with lawyers, clients, and suppliers.

Why Gear & Co? Our Firm & Culture

Our culture is our biggest asset. We are committed to keeping things simple, both in our legal advice and our work environment. We believe in providing a workplace that supports your life outside of work.

We offer:

Genuine Flexibility & Hybrid Work: This is a part-time role for 1-2 days a week with flexible conditions. We offer a hybrid model, combining the benefits of our collaborative Brisbane office culture with the convenience of working from home. We understand family commitments and empower you to structure your hours in a way that works for you.

Competitive Remuneration: We offer a top-tier pay rate because we want the best people.

Autonomy and Responsibility: You will be given a high degree of trust and responsibility to own your role.

A Collaborative Environment: You’ll be a valued part of a close-knit team that has your back, with direct support from the company's accountant when needed.

Streamlined Systems: We have organised systems and processes to help you work efficiently from day one.

Ready to Apply?

To be eligible, you must have the right to work in Australia.

Apply now through SEEK with your CV and Cover Letter attached. Please note that applications sent directly via email will not be considered.