About the role

We are seeking an Administration Officer to join our small team at Ray White Summerland Point | Charmhaven. This full-time role is based in our Summerland Point NSW 2259 office (but may require you to work at our Charmhaven office some days in future) and will be responsible for providing administrative support to our real estate agents, manage the social media marketing, undertake general office duties, basic accounting procedures, manage the office email and phone. You will be the heart of our office!

Full-time position, Monday to Friday, 9:00 AM to 5:00 PM

What you'll be doing

Providing general office administration and coordination duties such as answering phones, managing emails, data entry and filing

Assisting with the preparation of agency agreements, marketing materials, property listings and other client-facing documents

Maintaining organised property and client files

Ensuring compliance obligations are met and making sure all staff are meeting their compliance requirements with their properties and also licensing requirements

Ordering branded stock for agents and vendor-paid marketing materials

Help organising and providing support for sponsorship and adhoc events

Contributing to the smooth running of the office and supporting the wider team as required

General office cleaning duties to maintain the presentation between the periods that the office cleaner comes

Managing social media accounts by creating and scheduling marketing posts and content

Basic receipting in VaultRe our Sales CRM

What we're looking for

Minimum of 1 years' experience in an administrative, real estate role or office support role, ideally within the real estate industry

Strong organisational and time management skills with the ability to prioritise and multitask

Excellent communication and interpersonal skills with a friendly and professional manner

Confident in the use of Google suite (gmail, google drive, google calander)

Any knowledge of Real Estate CRM software would be an advantage - we are currently using VaultRe and NurtureCloud

Knowledge and experience in using Canva is a bonus

A high attention for detail and the ability to work both independently and as part of a team

A positive, mature, can-do attitude, desire to learn and a desire to provide exceptional customer service

Minimum Year 12 completion or equivalent

Certificate of Registration in Real Estate preferred but not essential

What we offer

At Ray White Summerland Point | Charmhaven, we pride ourselves on creating a supportive and collaborative work environment where our team can thrive. In this role, you'll have the opportunity to develop your skills and progress your career within a growing business, with access to ongoing training. We also offer a range of competitive benefits, including a generous salary and commission incentives for any Sales or Property Management listings you bring to the office. You will be led by two friendly and experienced directors, known for their modern leadership styles, flexibility, trust and support.

About us

Ray White Summerland Point | Charmhaven is a growing real estate agency and a leading agency in our area after only opening one year ago. We are a tight-knit team with a strong reputation for excellence, we are committed to delivering the best possible outcomes for our clients. Our team is passionate about what we do, we have big goals and we're excited to welcome a new Administration Officer to join us on our mission.

Apply now to be considered for this exciting opportunity.