Job description:

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

Role highlights

• Support Australia's leading science organisation and be part of impactful national research
• Work closely with senior leadership in a dynamic and evolving environment
• Flexible and hybrid working options in a purpose-driven role

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity

Our administrative professionals are central to enabling this work, and right now, we're seeking a skilled and proactive Executive Assistant (EA) to support the Director of CSIRO's Agriculture and Food Research Unit. This role offers the chance to be embedded in a team at the heart of national science strategy, with opportunities to contribute to projects, staff engagement, and internal communications.

If you're looking for meaningful work, enjoy working with people, and want to help science make a difference, this is the role for you.

Your high-level duties will include:

• Managing the Director's schedule, meetings, travel arrangements and correspondence.
• Monitoring and prioritising incoming communications, using judgement and initiative to manage and action as needed.
• Following up on issues and tasks to ensure timely completion across the leadership team.
• Contributing to internal communications (e.g. newsletters, webpages, emails) from the Director's office to staff.
• Leading or contributing to projects or initiatives, e.g. stakeholder coordination, internal engagement, as directed by the Director.
• Assisting with meetings and events including scheduling, agenda preparation, minute taking and presentation support.
• Establishing and maintaining electronic document and records management systems.
• Maintaining professional relationships with internal and external stakeholders.
• Collaborating across teams to support effective operations in the business unit.

Role particulars

Location and office arrangements: Floreat, Perth, WA - Noongar Country

Tenure: Indefinite

Reference: 100912

As the successful candidate, you will bring:

• A relevant certificate/diploma and/or equivalent high-level administrative experience.
• Excellent interpersonal skills with a strong track record of building effective internal and external relationships.
• Demonstrated experience supporting a senior executive in a fast-paced and complex environment.
• Exceptional organisational and time-management skills, including ability to prioritise, take initiative, and resolve or escalate matters as needed.
• The ability to work well in a team environment, sharing resources and collaborating to achieve goals.
• Proficiency in Microsoft Office and experience with systems such as HP Records Manager, SAP, and Compass.

For full details about this role please view the Position Description.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don't let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please contact Laura Mason at [email protected] and let us know how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility

Applications for this position are open to Australian Citizens, New Zealand Citizens, and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

How to apply

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close

14 September 2025, 11:00pm AEST