Service & Parts Administrator – Darwin

Location: Darwin, NT
Employment Type: Full-Time

Darky's Mechanical Services (DMS) is expanding our Darwin operations to support remote community workshops across East Arnhem Land. We're seeking a reliable and organised Service & Parts Administrator to work closely with our Darwin Service Supervisor.

This role blends service administration with hands-on parts and freight coordination. You'll keep the paperwork, parts, and freight moving smoothly so our field teams can focus on keeping machinery running in remote communities.

What You'll Do

Service Administration (Supporting the Service Supervisor)

Enter and update jobs in Mechanic Desk.

Prepare job packs, quotes, and service paperwork.

Assist with invoicing and customer communication where required.

Maintain records of completed jobs, parts usage, and freight dispatch.

Book Accommodation in remote communities for our team.

Organise flights to and from remote communities for our team.

Parts & Freight Coordination

Source and pick up parts from Darwin suppliers.

Pack, label, and document parts and consumables for jobs.

Organise freight to remote communities and track deliveries.

Troubleshoot transport or supply issues quickly to minimise downtime.

Assist Gove team for emergency freight needs from Darwin.

Team & Customer Support

Act as admin support to the Service Supervisor, ensuring they have accurate info and paperwork.

Be a helpful contact for customers regarding admin queries (not technical/job scheduling).

Maintain organised systems for parts, freight, and service documentation.

What We're Looking For

Minimum 2 years admin experience in a service, logistics, or trades environment.

Knowledge of parts/mechanics (or willingness to learn).

Strong organisational skills and attention to detail.

Ability to juggle priorities in a fast-paced environment.

Good communication and teamwork skills.

Current NT driver's licence.

Proficiency in Microsoft Office (especially Excel and Word)

Strong data entry skills with high attention to accuracy

Australian work rights (citizenship, permanent residency, or valid work visa)

What's on Offer

Competitive wage.

Monday to Friday position with variety — office admin mixed with supplier/freight runs.

School hours considered for the right candidate.

Work with a supportive supervisor and team.

Join a growing NT-owned business making a real difference in remote communities.

How to Apply

If you're looking for a role where your organisational skills and practical mindset keep an entire remote service operation moving, apply today by sending your resume to [email protected].