About the Organisation
Locally owned and operated, Carpe Diem's mission is to provide a personalised and flexible range of services to people in the Darwin area with disabilities and high support needs. We strive to maximise potential and increase opportunities for participation in all areas of community life. We believe in ability and see potential and opportunity to enhance lifestyle in every moment. We are committed to ensure that our participants live every day to the fullest.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the Role
Join our growing team in Darwin on a 12 months contract part time basis with opportunity to renew working Monday to Friday hours. The purpose of this position is to provide administrative support for the business. You will have various administration duties and responsibilities.

Key Responsibilities

Assisting in the planning, developing and maintaining rosters

Community Care and Supported Independent Living programs including allocating and rostering staff to visit clients in their own homes, to support clients with appointments, in accessing the community, living safely and independently, or provide centre based services

Matching care workers with clients (in liaison with coordinators/managers)

Create and maintain client and employee profiles including compliance

Work with computerised rostering systems such as Brevity, including data entry

Approval of time sheets against roster and assist with processing of payroll

Work with management to fill roster vacancies and meet client needs

Creation of quotes and service agreements

Onboarding of new team members

Responsible for telephone/office point of contact for the business

Set up of new equipment such as mobile phones, laptops and printers

Maintenance of electronic and physical filing systems

Entering supplier invoices

Assist with debtors, creditors & reconciling accounts

Maintaining finance and spend records of accounts

Maintain and order office supplies

Handling external or internal communication or management systems

Maintaining a clean and professional working environment

Provide any required office support to the team

Attend meetings as requested

Maintenance of asset registers

Coordination of asset maintenance including company housing, vehicles and equipment

Coordination of marketing and advertising (including social media pages and website)

Skills & Experience

Cert 3 in Business Administration or Administration (or equivalent)

Demonstrated experience of working in an administration and/or scheduling role in a human services organisation

Demonstrated experience in delivery of services to people with a disability

Strong administration skills

Strong customer service focus and coordination skills

Professional approach when dealing with stakeholders in person, on telephone and over email

Excellent attention to detail

Experience in a residential care setting

The ability to contribute positively within a team

NDIS knowledge and awareness

Completion of NDIS mandatory orientation module

A current unrestricted NT Driver License

Availability to work weekly Monday to Friday (8:30am - 2:00pm with half an hour break)

Successful candidates will be required to clear probity checks including National Criminal History Record Check, Working with Children Check, and NDIS Worker Screening.

Benefits

Immediate start available

Work for a locally owned and operated service provider

Ongoing training, support and career advancement opportunities available to the right candidates

Potential to move into full time hours as per business requirements

Do not miss this amazing opportunity, put in your application today. Applications will be reviewed and processed every few days.

How to Apply

We move quickly to shortlist so don’t delay your application. Send your resume and cover letter in Word format via the Seek Apply Now…

Due to the high volume of applicants please take note that only shortlisted candidates will be contacted.