About Us:

At Victoria University, our aim is to be a global leader in dual sector learning and research by 2028. Join us on the journey and help us achieve our strategic drivers ─ embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

About the Role:

As a key member of the Executive Services team this position provides critical, high-level administrative support to the Chief Financial Officer. Reporting to the Senior Executive Officer to the Vice Chancellor, you will be required to produce high quality written materials, agendas and minutes through to general correspondence on behalf of the Chief Financial Officer.

An example of duties you may perform will include:

Diary Management and Leadership Effectiveness: effective management of the Chief Financial Officer's time to ensure that they can effectively deliver their priorities and meet their accountabilities.

Strategic and Executive Support: provide high quality and timely executive and administrative services on a range of strategic, and operational matters.

Planning and People: contribute to building a people-centric culture in the portfolio.

Financial and Resource Management: commit to ongoing financial cost constraint and prudent use of resources.

Social, Environmental and Financial Impact: commit to sustainable practice and action in all that the university does and ensure that decisions align with our commitment to protecting people, place and planet.

Conditions & Benefits:

This is a full time, continuing position at a HEP 7 classification with a salary range of $97,863 - $105,932 per annum plus 17% employer superannuation contributions, working 36.75 hours per week.

About You:

We are seeking an individual who not only excels in a fast-paced environment but also possesses exceptional organisational skills, demonstrating a systematic approach to every task. This role demands someone who thrives on challenges and can navigate through dynamic situations with ease.

You will be part of a team that enacts new ideas, fosters collaboration and is committed to creating innovative practices.

You will have:

Exceptional organisational and communication skills, with the professionalism and discretion required to support executive-level leadership.

Strong analytical and problem-solving skills with the capacity to develop and implement sound solutions, alongside a focus on continuous business improvement.

Highly developed skills in all aspects of the Microsoft Office suite, and the ability to support the creation of content that enables VU’s complete digital footprint.

Responsive, with the ability to deal with a high volume workload, competing priorities and unexpected events, ensuring tasks are completed on time.

Collaborative working approach and a keen team player.

What We Offer:

For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit https://www.vu.edu.au/staff/benefits-services-for-staff

How to apply

To view a copy of the position description, please click HERE. Applications can be submitted via the VU jobs board.

Applications must include:

A Cover Letter which addresses the Key Selection Criteria (no more than 3 pages),

Your curriculum vitae/resume,

Please note that applications which do not address the Key Selection Criteria will NOT be considered.

Application Closing Date: Sunday 14 September 2025 @ 11:59pm

Who Do You Contact?

For further information relating to the position, please contact Ashlea Riddell, Senior Executive Officer to the Vice Chancellor via email [email protected]

Our Commitment to Protecting Country:

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Our Commitment to Progressive Inclusivity

Victoria University welcomes and celebrates the diverse perspectives, identities, and backgrounds of all people. We are committed to progressive inclusivity as a core strategic priority. All members of the VU community have a responsibility to be inclusive, respectful and supportive of all.

We are committed to maintaining a workforce which reflects the community we serve, this means we strive to attract, retain, develop and empower talented individuals from all backgrounds. We encourage applicants who are Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised people, those from the LGBTQIA+ community, people from all ages and socio-economic backgrounds. We believe that a diversity of experiences and perspectives strengthens our community and fosters a more innovative, inclusive, and supportive working environment, where everyone feels they belong.

VU is committed to providing a positive and barrier-free recruitment experience. If you have access requirements or would benefit from adjustments, including with position descriptions, application forms, or require any other document in an accessible format at any stage of the recruitment process please contact us at [email protected] or call (03) 9919 5999.