Company Description

Western Sydney University is a modern, forward-thinking, research-led institution at the heart of Australia’s fastest-growing and most economically significant region. With 11 campuses across Sydney and international locations in Vietnam and Indonesia—plus planned expansion in India—it serves nearly 50,000 students, 3,500 staff, and a global network of over 200,000 alumni. Ranked in the top 2% of universities worldwide, over 85% of its assessed research is rated ‘World Standard’ or above. The University is ranked #1 globally and nationally in the Times Higher Education University Impact Rankings (2022-2025) for its commitment to the United Nations’ Sustainable Development Goals.

Job Description

• Full-Time, Ongoing Position based at Western’s Parramatta South Campus
• Remuneration: HEW Level 7 $124,203 to $133,967 p.a. | Includes 17% Superannuation & Leave
• Play a pivotal role supporting the Chancellor of one of Australia’s leading universities

About the Opportunity
Are you a highly organised, discreet, and proactive professional who thrives in fast-paced executive environments? We are seeking an experienced Senior Executive Assistant to the Chancellor to provide high-level support in one of the University’s most influential offices.

This position offers a unique opportunity to work closely with senior leaders, contribute to the University’s strategic objectives, and gain exposure to governance, policy development, and international partnerships. With scope to engage in committees and working groups, you will play a hands-on role in advancing the University’s mission locally and globally.

This is a full-time, ongoing position based at Western’s Parramatta South Campus, although travel to other campuses of the University may be required. Please review the position description for further information: Senior Executive Assistant – Position Description

Key Responsibilities
As a trusted partner to the Chancellor, you will ensure the efficient operation of the Office by delivering professional, reliable, and high-quality executive support. Your key responsibilities will include:

• Managing executive communications, including drafting high-quality correspondence, reports, and briefings.
• Coordinating complex scheduling, diary management, meetings, and travel arrangements for domestic and international engagements.
• Supporting the delivery of speeches, media releases, and the Chancellor’s social media presence.
• Building and maintaining strong working relationships with the Board of Trustees, University executives, senior staff, and external stakeholders.
• Conducting research and analysis to inform strategic decision-making and prepare concise executive-level briefings.
• Providing advice on sensitive issues, ensuring confidentiality and professionalism in all dealings.

Who we’re looking for
You are an experienced executive professional with a proven ability to manage high-level administrative functions in a fast-paced, dynamic environment. Your organisational skills are exceptional, allowing you to handle complex scheduling, coordinate logistics, and ensure the smooth execution of all tasks and engagements. You have a keen eye for detail and a proactive approach to problem-solving, enabling you to anticipate the needs of senior leaders and provide seamless support.

With strong communication and interpersonal skills, you build productive relationships across all levels and confidently prepare high-quality briefings and reports that distil complex issues into clear insights.

You are a collaborative team player, and your discretion, professionalism, and commitment to excellence are evident in everything you do. Above all, you thrive on responsibility and take pride in ensuring leaders are supported to deliver at their very best.

Why Join us?
Western Sydney University highly values equity and inclusiveness and strives to contribute to tackling inequalities and promoting wellbeing within our own institution. If you share our passion for creating a more equitable and inclusive world, and if you are ready to contribute to meaningful change, join us in our mission to promote equity, inclusiveness, and wellbeing.

Joining our team comes with a range of exceptional benefits designed to support your well-being and professional growth, including:

• Work-Life Balance: Enjoy flexible work arrangements, generous leave entitlements, and the option to work from home up to 2 days per week to support work-life balance.
• Professional Development: Take advantage of professional development and networking opportunities, including secondments, structured training, and leadership programs to enhance your skills across the University
• Staff Benefits: Enjoy health and fitness programs like Fitness Passport, library facilities, staff discounts through partnerships such as those with the Western Sydney Wanderers and Sydney Zoo, along with a wide variety of other goods and services.

Take your career to the next level. Support the Chancellor at the heart of Western Sydney University’s leadership and make an impact that reaches far beyond the University. Apply today.

Remuneration Package: HEW Level 7 $124,203 to $133,967 p.a. (comprising Salary of $104,953 to $113,204 p.a., plus Superannuation and Leave Loading).

Position Enquiries: Please direct specific enquiries regarding the role to Sharmaine Gewohn, Chief of Staff, via [email protected]

Recruitment Enquiries: Specific enquiries or issues with your application may be directed to Tiana Woodward, Senior Advisor Talent Acquisition, via email [email protected]

Closing Date: 8:30pm, Wednesday 10th September 2025.

Working Rights in Australia - Eligibility
Visa sponsorship is not available for this position. You must provide evidence of your working rights in Australia at time of application.

Please note, only those applications submitted via the WSU online recruitment system will be accepted.