About the Role

We are seeking a seasoned Executive Assistant with over 10 years of experience, who demonstrates a mature and professional mindset. This role requires someone with the confidence, judgment, and composure to effectively support the CEO of a prestigious financial services firm, managing complex priorities and sensitive matters with ease and discretion.

Responsibilities

• Manage complex diary and calendar commitments for the CEO
• Advise the CEO on urgent matters and prepare relevant documentation
• Prepare board papers and compile meeting packs and presentations for key clients and stakeholders
• Prioritise and efficiently handle reports, business papers, correspondence (including formatting, binding, dispatch, and proofreading)
• Organise travel and related arrangements (flights, accommodation, transport, itineraries)
• Assist with marketing material development and distribution
• Support event management and function setup
• Process expenses and manage special projects as assigned by the CEO or Executive Management

Skills and Experience

• 10+ years supporting senior executives, ideally within a C-Suite environment
• Proven experience as an EA in financial or professional services sectors
• Demonstrates a mature, professional approach with excellent judgment and discretion
• Ability to manage sensitive information and high-pressure situations calmly and confidently
• Strong initiative, loyalty, and self-motivation
• Excellent written and verbal communication skills
• Builds effective relationships internally and externally
• Reliable team player with keen attention to detail
• Highly organised with excellent planning and time management skills, and adaptable to changing priorities
• Proficient in Microsoft Office Suite
• Commitment to ongoing personal and professional development

About the Client
We are partnering with a multi-award-winning, boutique Australian investment manager based in Melbourne’s CBD. This permanent role offers the chance to join a close-knit, friendly team that values professionalism, integrity, and a proactive attitude.

To apply, please follow the link below or for a confidential discussion, contact Elise Dawson at [email protected]
or on 0448 353 449.