Key Responsibilities

· Maintain accurate records of Spare Parts proposals, purchase orders and relevant documentation.

· Maintain accurate records of Capital Projects orders.

· Review and editing of Capital projects proposals.

· Liaise with various teams to ensure timely order processing, tracking and expediting.

· Coordinate with the finance and relevant teams to timely issue and process invoices to both customers and suppliers respectively.

· Respond to customer enquiries and submit quotes in timely and professional manner when required.

· Liaise with suppliers to receive spare parts quote and issue purchase orders to suppliers when required.

· Assist with completion of internal and external reporting requirements.

· Assist on filing and general office administration duties when required.

Other Duties you may need to assist with

· Coordination of incoming and outgoing parts deliveries in line with customers’ requirement

· Liaise with various teams to ensure timely order processing, tracking and expediting.

· Coordinate with the finance and relevant teams to timely issue and process invoices to both customers and suppliers respectively.

· Entry and maintain accurate delivery documentations and updates, and arrange freight booking and delivery as required.

To be successful for this role you will need to have the following:

· Demonstrated, relevant experience in a relevant administration position, ideally within a spare parts or supply chain environment

· High level of attention to detail and organizational skills

· Proficiency in the Microsoft Office Suite.

· Reliable, able to manage competing priorities and work collaboratively with multiple departments and autonomously

· Excellent written and verbal communication skills, ability to speaking Chinese (Mandarin) would be advantageous

· Pro-active and self-motivated

· A current Australian Drivers license