✨ Executive Assistant / Operations Coordinator (Part-Time, Contract)

Position: Executive Assistant / Operations Coordinator

Type: Part-time (15–20 hrs per week)

Contract: Fixed-term, September – December 2025

Location: Adelaide / Work From Home (hybrid – flexible with occasional on-site at Parkside & Mawson Lakes)

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About Us

Welcome to MLG Brands Group. The true business innovators, brand creators, and industry disruptors.

Based in Australia, MLG Brands has expanded operations into 16 countries, leaving our mark across the globe. Our diverse business portfolio spans property development, construction, healthcare, personal care products, and services. From creating architectural landmarks to delivering advanced healthcare solutions, we are committed to excellence in every endeavour.

What sets us apart is our humble and motivated approach. We believe our success lies in our people, and we foster an environment where employees can thrive, grow, and do their best work. At MLG Brands, innovation is in our DNA, and excellence is our tradition.

While MLG Brands has a diverse international portfolio, this role will work closely on our Adelaide-based businesses including The Edit Salons and Medicosmetics, as well as multiple exciting new start-ups currently in development.

The Role

Reporting directly to the Director, this hybrid role combines executive assistance, project coordination, and operational support across multiple brands. You will ensure projects, administration, and day-to-day operations continue smoothly during a busy growth period.

Key responsibilities include:

• Calendar, inbox, and task management.

• Maintaining and updating project systems (Motion and Notion).

• Coordinating apprentices’ onboarding, rosters, and training schedules.

• Overseeing rebrand projects, liaising with trades, suppliers, and contractors.

• Preparing and filing documentation for accountants, compliance, and suppliers.

• Acting as first-line support for staff queries.

• General EA duties: scheduling, meeting preparation, drafting documents.

• Comfortable using ChatGPT and AI tools to streamline tasks.

Bonus skills (not essential but valued):

• Canva skills for quick internal graphics or posts.

• Basic content support such as scheduling or light marketing assistance.

About You

Experienced in EA, Office Manager, or Operations Coordinator roles.

Tech-savvy with strong digital literacy (Google Workspace, project tools, AI tools).

Highly organised, proactive, and able to manage competing priorities.

Comfortable working independently with minimal supervision.

Current driver’s licence and reliable vehicle are essential.

Based in Burnside, with availability for in-person meetings and site visits.

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Contract Details

Start date: Week commencing 1 September 2025 (earlier onboarding welcome).

End date: 23 December 2025 (prior to Christmas break).

Hours: 15 –20 per week, flexible across 3–4 days.

Location: Hybrid, with remote work and some on-site at salons in Parkside and Mawson Lakes.

Rate: $30 -$45 based on experience & skill set.

Why Join Us?

This is not your standard EA role. You will step into a fast-moving, creative, and innovative business environmentwhere your input will make a visible difference.

You will work directly with a Director who values trust, open communication, and collaboration. You will be supported to take initiative, manage responsibilities with autonomy, and contribute ideas confidently.

This role offers variety, flexibility, and the chance to use both your organisational skills and creativity while playing a key role in shaping the future of our brands.

👉 To Apply:

Please apply via Seek with your CV and a cover letter (essential) outlining your skills, relevant experience, availability, and why this opportunity excites you. Applications without a cover letter will not be considered.