Office Administrator – Real Estate

Boutique Brisbane Agency | Flexible Hours | Supportive Team Environment

About Us
We are a respected boutique real estate agency based in Brisbane’s Inner West, operating in Paddington. Known for our premium service and strong market presence, we are a close-knit, professional team committed to delivering outstanding results for our clients. Our culture values excellence, integrity, and collaboration, while maintaining a friendly and supportive environment.

The Role
We are seeking a highly organised and experienced Office Administrator to provide essential support to our sales team. This role is ideal for someone with a real estate background, perhaps a former salesperson, who enjoys the industry but prefers an office based position and has experience with the administrative side of the industry including legislative and operational requirements. You will play a key role in keeping our operations running smoothly, ensuring our clients receive the exceptional service our agency is known for, while also looking for further new business opportunities and maintaining strong relationships with current and past clients..

Key Responsibilities

Prepare and manage listing paperwork and sales contracts

Coordinate open homes and occasional on-site auctions

Maintain and manage our client database

Ensure compliance with agency procedures and legislative requirements

Provide administrative support to the entire sales team

Manage incoming and outgoing client communications, including phone calls

Assist with social media content creation and scheduling

General office support and administration tasks

Looking for listing opportunities, client outreach and pre to post sale relationships

Mandatory Requirements

Current QLD Real Estate Certificate of Registration or Licence

Valid driver’s licence and reliable car

Previous real estate experience, minimum 3 years preferred

Proficiency with Vault, Pricefinder, Canva, Microsoft Office Suite, and social media platforms

Own mobile phone

Confident and professional phone and email manner

Strong organisational skills and attention to detail

The Ideal Candidate

Thrives in a team environment but can also work independently

Enjoys client interaction and has excellent communication skills

Loves the real estate industry but wants a role without direct sales pressure

Is proactive, adaptable, and solutions-focused, upstream thinker who solves problems before they can occur

Systems orientated and tech adaptational, with a future focus to business growth and development

What We Offer

Flexible hours (full-time preferred)

A supportive, professional team environment

Career growth potential within a boutique agency

Opportunity to remain connected to the real estate industry