We currently have one (1) Permanent Part-time Vacancy (0.6FTE or 45hrs/fortnight) available for immediate filling.

About us

The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.

About the role

As the Administrative Assistant, you provide administrative and secretarial services to the Manager and staff at the Museum of the Great Southern, including basic financial and human resource administrative processing, diary coordination, and records management.

The role also assists with the coordination of bookings and promotion of the Museum’s spaces for hire, and assists the Operations Manager to ensure that the venues operate compliantly with regards to Health, Safety and statutory regulations, and that internal policies and procedures are followed and adhered to.

About you

If you're someone who takes pride in being dependable, organized, and resourceful, and you love the idea of playing a key role behind the scenes of a busy regional museum—we’d love to hear from you.

The successful applicant will be expected to:

• Secretarial: Answer and direct telephone calls and receive visitors, responding to enquiries competently and efficiently; this also includes professional stakeholder liaison on behalf of the Manager; and typing and tracking correspondence, as required; will arrange meetings, including preparing meeting agenda and taking minutes when required; arranging staff travel including travel itinerary, visas, and accommodation.
• Administrative: Provide quality word processing, as well as basic financial and human resources administration; undertake research on requests/enquiries and analyse documents, coordinating information as required; database management and preparing PowerPoint presentations as required.

How to apply

Please ensure that you review the attached Job Description Form (JDF) for further information about the work-related requirements (Selection Criteria) of this position.

This information will assist you with the preparation of your application.

We require you to submit:

-A current comprehensive CV including the contact details of two referees.

-A statement of no more than 2 x A4 pages outlining your skills and abilities relative to the following essential work-related requirements. Please provide relevant examples to support your claims:

1. Demonstrated high level of secretarial skills including word processing and data base operations.
2. Demonstrated knowledge of standard office procedures.
3. Demonstrated high level of verbal and written communication and interpersonal skills.

Note that the remaining work-related requirements (see JDF) will be assessed at a later stage in the recruitment process.

Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.

To view the full advertisement and submit your application, please visit the JobsWA website on https://search.jobs.wa.gov.au and insert the position number (14275) at 'Keyword search' field. Please note that emailed applications will not be accepted.

If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, please contact Human Resources on email, [email protected]

Further Information

If you would like further information on this opportunity please contact, Catherine Salmaggi – Regional Manager, on (08) 9841 4844 or [email protected]

Eligibility to Apply

To be eligible for appointment, applicants must have a valid Work Visa (for fixed term appointments), or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.

A current (within six (6) months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.

Equity and Diversity

The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment and providing opportunities for Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally- diverse backgrounds, and young people. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.

Accessibility: If you have any communication or access needs that require adjustments to allow you to fully participate in the application and interview process, please contact the National Relay Service on the following numbers:

• TTY/Voice calls - 133 677
• Speak & Listen - 1300 555 727
• SMS Relay – 0423 677 767

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Subsequent Vacancies

Applicants found suitable, but not recommended for this vacancy, may be considered for subsequent, similar vacancies at the WA Museum and the Department of Creative Industries, Tourism, and Sport (CITS) for a period of twelve (12) months, in accordance with Part 5 (General Appointment) of the Commissioner's Instructions No. 2: Filling a Public Sector Vacancy.