ESA Fire, a proudly 100% locally owned and operated Fire Protection Company specializing in Fire Safety Solutions, is expanding our team!

With a strong presence across Central Queensland in Mining, Shipping, Petroleum, and General Industry, we are seeking a motivated and experienced Administration Officer to join our team starting end of August 2025.

This full-time role offers Monday to Friday hours from 7:30 am to 4:00 pm. The ideal candidate will be self-driven, possess excellent communication skills, demonstrate high organization and attention to detail, and enjoy a variety of administrative tasks. If you're looking to be part of a dynamic team dedicated to safety and excellence, we want to hear from you!

Key Responsibilities Include:

Managing accounts payable and receivable

Coordinating documentation for Quality, Safety, and Environmental systems

Overseeing project files and maintaining databases

Providing administrative support to management

Planning and scheduling work assignments

Updating and monitoring social media accounts

Handling incoming mail, emails, and reception duties

Timesheet processing and invoicing

Generating reports

Building and nurturing customer relationships

What We're Looking For:

Proven administration experience

Strong organizational and time management skills

Familiarity with Reckon Accounting Software is a plus

Proficiency in Microsoft Office and Excel

Business and finance administration knowledge

Excellent verbal and written communication skills

Ability to work independently with high attention to detail

Proactive attitude and dedication to delivering quality service

Problem-solving skills with influencing ability

Valid driver’s license and forklift license

Positive, team-oriented mindset

If you feel you tick all the above qualities and are ready to bring your expertise and enthusiasm to our team, we encourage you to ‘APPLY’ now!

All applications will be handled with the utmost confidentiality . Only shortlisted candidates will be contacted.