The Business

This is a well-regarded, boutique wealth creation and management firm with a loyal, high-net-worth client base. Their services span SMSFs, investments, strategy, taxation and accounting, estate planning, and philanthropy. The team is small, collaborative, and highly skilled, offering an excellent environment for professional growth.

The Opportunity

We are seeking a Portfolio Administrator to join the team, working closely with the Portfolio Administration Team Leader. This role covers investment portfolio reconciliation, tax statement production, and reporting, while also supporting core wealth management systems. You will be a key point of contact for internal and external stakeholders, ensuring accuracy, compliance, and timely delivery of information.

Your Responsibilities

• Perform daily, monthly, and periodic reconciliation of client investment portfolios
• Investigate and resolve reconciliation breaks with registries, brokers, and fund managers
• Maintain client compliance documentation, including KYC, Wholesale Investor Certificates, W-8BEN, FATCA and CRS forms
• Update tax components and source annual tax statements from relevant parties
• Ensure accuracy and completeness of tax reporting before distribution
• Prepare and maintain data analysis, insights, and master investment reports
• Administer and provide subject matter expertise for Xplan, Client Portal, and TM1 data warehouse
• Support the investment recommendation mailout process and dealflow data entry
• Liaise with internal and external stakeholders to ensure smooth workflow and compliance

About You

• Bachelor’s degree in Business, Commerce or related discipline
• Minimum 2 years’ experience in investment administration, portfolio admin, or related roles
• Strong Excel, quantitative analysis, and attention to detail skills
• Excellent written and verbal communication
• Experience with wealth management systems (Xplan, CRM)
• Organised, adaptable, and able to manage multiple priorities in a boutique team environment

A little piece about us – The Godfrey Group

We are a boutique Wealth Management recruitment agency specialising in the Financial Services Industry for the last 15 years. We have a vast network, and our goal is to match your skills, personality, and competencies to one of our trusted business partners. Benefit from our ethos of transparency, honesty, and care to get your career heading in the direction you want