Finance and Operations Manager

The Fremantle Foundation, through the generosity of our donors, has been helping support and strengthen the Fremantle and broader WA community since 2010.

By working with our donors and supporters, we are building a community endowment that provides grants to local and grassroots charities to help tackle the current and future needs of our community.

We provide leadership on key community issues and help individuals, families, businesses, and groups to establish charitable funds to support causes they care about.

Position Summary

The position of Finance & Operations Manager is a part time (0.4FTE) role and reports to the Executive Officer. The Finance and Operations Manager is responsible for managing financial and operational systems, processes, administration, and internal controls in support of the organisation's mission. The position’s primary goal is to ensure the day-to-day business and financial operations of the organisation run effectively and efficiently.

Reporting Relationship: Executive Officer (EO)

EmploymentType

The commitment is part time (0.4FTE) with expectations of some after-hours work and the option to take time in lieu. During periods of high-volume granting, we are able to provide a temporary Variation of Hours, increasing FTE for a determined period. This position is based at Fremantle Foundation’s office at 16 Phillimore St, Fremantle WA 6160. Fremantle Foundation encourages a healthy work-life balance for its entire team. We have a flexible approach to work and can accommodate a mix of working from home and in the office.

Compensation and Benefits
$95,000 to $105,000 per annum (pro-rata), plus superannuation, parking allowance and monthly phone allowance.

Responsibilities by Function

Internal Operations & Administration

Manage internal office systems: computers, cloud-based email & file management system (M365), CRM and database systems (Foundant), Financial Software (Xero), physical mail

Act as primary liaison with all vendors (i.e. subscriptions, insurance brokers, etc)

Support EO with new hire paperwork where relevant

Maintain archival and administrative files, equipment & supplies inventory, and office supplies

Business & Finance Operations

Bookkeeping and Accounting

Maintain and manage all accounts payable/receivable transactions, controls and accounting procedures, producing reports as requested

Manage end-to-end payroll processing

Oversee changes to employment contracts and new employee's contracts and terminations

Manage the preparation of all State and Federal tax obligations including PAYG tax, Payroll tax and Superannuation Guarantee contributions

Provide advice and education to employees in relation to pay issues, award changes, new policies etc

Provide EO with documentation needed to produce monthly financial statements where needed

Keep financial files organised, up-to-date, and accessible for Treasurer, Auditor etc

Stay up to date on best practices to recommend and implement improvements to systems.

Finances

Generate financial and cash flow reports for each Board meeting for review and approval by EO

Develop, implement and monitor appropriate financial systems, procedures and internal controls to support efficient and effective operations

Development of annual organisational budget with EO

Monitor cash flow and bank transfer needs with EO oversight

Prepare annual audit materials, with the support of the Treasurer & EO

Job Duties may include other tasks as appropriate

Required Qualifications and Qualities

Relevant qualifications & experience in accounting, bookkeeping, or related area.

Demonstrable financial management experience — demonstrated initiative and ability to create and execute a plan that meets goals and objectives, devise and implement systems, and evaluate and improve based on feedback.

Detail oriented, systems thinker with a passion for spreadsheets, organisational systems, and data integrity.

Excellent computer skills, with proficiency in Microsoft Excel and database systems

Preferred Qualifications and Qualities

Knowledge/experience working with Xero

Knowledge/experience working with Foundant

Comprehensive knowledge of Modern Awards and other state and industry legislation

Knowledge of general payroll practices, procedures, operations and legislation

Problem-solving skills

Excellent written and verbal communication skills

Meticulous attention to detail and accuracy

Honesty, integrity and discretion

Ability to work autonomously and as part of the broader team

Advanced computer software skills

Experience in office management, human resources, and/or related administration

Knowledge of tax and other compliance implications of charitable status

Strong interpersonal communication skills, including active listening, receiving and giving feedback

To Apply:

Please submit your cover letter and resume in PDF format to [email protected]

Priority will be given to applications received by August 31, 2025. The target start date is mid September.