We’re a specialist lift maintenance and modernisation company seeking an Administration Assistant to join our small team. This role is ideal for someone with 2–4 years’ administration or coordination experience who’s looking for stability, career growth, and a workplace where people stick around. You’ll work alongside our Operations Manager, supporting field staff, customers, and day-to-day operations.

This is a full time, office-based position. Working hours are 5 days per week, Monday - Friday, 9am to 5pm. For the right candidate, this role offers a pathway into a service coordination role as we continue to grow.

Key responsibilities:

Answer and direct calls, manage emails.

Coordinate bookings, services, and repairs with clients.

Process job reports, prepare quotes, purchase orders, and some invoicing.

Update and maintain spreadsheets and produce updates for the Operations Manager.

Manage incoming orders and allocation of parts to jobs.

What we’re looking for:

Strong knowledge of Melbourne suburbs (essential for scheduling).

Confident Microsoft Office 365 (we're a Mac based office, but we can teach you!)

Reliable, enthusiastic, and committed to a long-term role.

Full Australian work rights, driver’s licence, and own transport.

Xero experience an advantage.

Please submit a resume and cover letter via Seek.