About the Role

We are seeking a part time dedicated and organised temporary Office & Facilities Administrator to be the backbone of our client’s workplace operations on a 12-month temporary assignment.

This pivotal role combines administrative support, facilities coordination, and team assistance to ensure the office runs smoothly and efficiently. You will be the go-to person for keeping things organised, maintaining a welcoming environment, and ensuring that facilities are well-managed.

This role covers Monday-Friday 8am – 2pm.
Please note there are no working from home options.

Key Responsibilities

Office Administration

• Manage daily administrative tasks including handling correspondence, emails, phone calls, and greeting visitors.
• Provide a warm and professional front-desk experience for all guests.
• Coordinate the receipt and dispatch of parcels and mail via courier.
• Maintain and reorder office supplies in line with company guidelines.
• Prepare reports, presentations, and documents as needed.
• Organise and maintain office records and documentation.
• Coordinate meeting room bookings and schedules.
• Provide ad hoc administrative support to team members.
• Undertake Fire Warden and First Aid training.
• Raise shopping carts and process invoices in SAP (training provided).

Facilities Administration

• Ensure office spaces are kept clean, organised, and functional.
• Liaise with vendors and contractors for repairs and maintenance.
• Maintain office equipment in good working order.
• Conduct office inductions for new staff and issue staff passes.
• Assist with travel and accommodation bookings via the approved travel supplier.

Skills & Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent verbal and written communication skills.
• High attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a collaborative team.
• Flexible and adaptable to changing business needs and priorities.

Why Join?

This is your opportunity to join a reputable and supportive organisation where your skills and initiative will be valued. In this role, you’ll play a key part in creating a positive workplace environment and ensuring everything runs seamlessly behind the scenes.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.