Executive Assistant to CEO – Childcare Sector

About the Role

This is a high-level Executive Assistant role supporting the CEO of a well-established childcare organisation. It’s designed for someone who thrives on structure, problem-solving, and protecting leadership time by running the day-to-day operations smoothly and efficiently.

The CEO is regularly on the road, focused on performance and outcomes across multiple childcare centres. What’s needed is someone reliable and sharp to manage the head office demands — allowing him to stay focused on the big picture without being pulled into day-to-day interruptions.

This role is ideal for someone who understands how to manage up, bring order to competing priorities, and keep things moving with minimal input.

Key Responsibilities

Manage and prioritise the CEO’s calendar, inbox, meetings, and travel

Act as the first line of response for internal requests — ensuring issues are dealt with at the right level and only escalated when necessary

Take ownership of follow-ups, deadlines, board preparation, and administrative flow

Draft, format, and manage documents and communications professionally and accurately

Take and distribute clear, actionable minutes from meetings and ensure completion of tasks

Systemise routine processes and support the documentation of procedures and manuals

Handle email filing, office organisation, and document tracking

Maintain oversight across tasks and timelines — helping the CEO stay one step ahead

About You

Minimum 5 years’ experience in a senior Executive Assistant role, ideally supporting a CEO or C-suite executive

Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Highly organised, proactive, and able to work with minimal supervision

Excellent written and verbal communication skills

Confident managing competing priorities and filtering unnecessary interruptions

Comfortable chasing up tasks and enforcing follow-through across a team

Experience in a multi-site or service-driven business is advantageous

Why This Role Matters

You’ll be instrumental in giving the CEO the space to focus on leadership, performance, and centre-level operations by managing the day-to-day demands at head office. Your presence will help ensure the organisation runs smoothly, efficiently, and with greater clarity.

Role Details

📍 Location: Parramatta (on-site, 5 days per week)
🕒 Employment Type: Full-time, permanent
💬 Reports to: CEO