The Opportunity:

A great opportunity exists for a capable and organised Project Administrator / Executive Assistant to join a close-knit, family-owned property development business based in Western Sydney. Known for their strong reputation in the industry, the team prides themselves on delivering high-quality residential and commercial projects.

This role is suited to a candidate with 2+ years of experience in a similar position within the construction or property sector. You’ll work closely with a supportive Director, providing administrative and operational support across a range of development projects, while coordinating with contractors, suppliers, and consultants.

Key Responsibilities:

Provide high-level administrative support to the Director, including calendar and email management

Coordinate meetings, prepare agendas, take minutes, and follow up on action items

Assist with project administration tasks, including managing compliance documentation, supporting tender processes, and preparing project reports

Maintain and organise documentation for contracts, legal agreements, and financial records

Liaise with suppliers, contractors, and tradespeople to ensure project timelines are met

Basic invoicing and bookkeeping duties

Support with general office administration and day-to-day business operations

About You:

Minimum 2 years’ experience in a similar role within construction or property

Highly organised with strong attention to detail

Ability to manage multiple tasks and priorities

Excellent written and verbal communication skills

Comfortable liaising with internal and external stakeholders

Ability to read and understand development or construction documentation

You'll Receive:

Direct mentorship and exposure to high-level decision making

Competitive salary package to match your experience

Flexible work conditions, including start/finish times to suit (school hours etc)

Opportunity to develop your career in a rewarding industry

This is a fantastic opportunity to become part of a small, collaborative team and work alongside a hands-on Director in a well-regarded business. You’ll enjoy variety in your day-to-day responsibilities and the opportunity to grow within a dynamic and supportive environment.

Apply now if this sounds like your next career move!