Project Administrator

Greenfield Technical Services has been providing specialist civil engineering consultancy services for road and drainage projects across regional Western Australia for more than 25 years.

We have worked with 40-plus local governments and 50-plus private enterprises in 50-plus regional towns covering much of Western Australia. We know the terrain, we have the people, and we deliver the requirements that help local government and private sector businesses succeed.

Greenfield brings significant local experience in the assessment, design, procurement, project and construction management of sealed and unsealed road and drainage projects. Our work operates within a third-party certified Integrated Management System, which underpins everything we do and ensures we continually deliver exceptional service and advice to our clients.

The Opportunity

Greenfield Technical Services is currently seeking a hardworking and enthusiastic Project Administrator to join the Project Administration team.

This position can be based either in the Geraldton office OR work from home within WA.

It is a permanent part-time position at 25 hours per week; however, this is negotiable (from a minimum of 20 hours to full-time) for the right candidate. The position was previously completed on a five-hour per day basis.

A nine-day fortnight can be offered.

Key Responsibilities

As a Project Administrator, you will be responsible for providing project administration and technical support to Greenfield projects across WA.

Typical tasks and responsibilities may include, but will not be limited to:

Data Management

Process daily timesheets and work dockets using Excel

Data input and maintenance of project tracking tools and Excel databases

Verify data accuracy and reconcile Excel spreadsheets, including validation of Excel formulas

Maintain organised electronic records, including photos and technical documents

Maintain data integrity

Finance

Manage purchase orders, invoices and reimbursement claims

Monitor budgets, expenditures and prepare project financial reports

Review and Assurance

Review site diaries and communicate issues to the Project Manager

Ensure quality and consistency of project documentation

Reporting

Monitor project progress and prepare status updates

Participate in project meetings, providing updates on budgets and progress

Collect and distribute project pre-start documentation

Other

Collaborate with contractors, clients and internal teams

Develop simple Excel/Word templates for project use

Maintain confidentiality

About you:

To be considered for the position, you must:

Be proficient in Microsoft suite applications, specifically MS Excel. This must include:

Data input

Data review and manipulation

Medium-level Excel formulas

Multiple tabs

Reporting, formatting and data presentation

Have effective communication and interpersonal skills (oral and written)

Be highly organised with proven time management skills to effectively deliver multiple priorities

Be able to work effectively as part of a team with minimal supervision

Have good analytical skills with an eye for quality and high attention to detail

Be willing to learn and follow the Company processes and procedures

Desirable

Current and valid Australian Driver's Licence

Why Greenfield Technical Services

We have a strong, long-term pipeline of work. Our projects are spread across the length and breadth of WA, and this position offers fantastic opportunities for becoming involved in a wide range of interesting and challenging projects.

Working with us means working in a team environment where each person is valued for the diverse skills, ideas, and experiences they bring. We promote a work environment that is based on our values and provide a range of employee benefits, including:

Flexible working arrangements

Professional development opportunities

Competitive remuneration packages based on skills and experience