Office Administrator – Join Our Port Hedland Team!

Be part of a dynamic, fast-paced team environment

Contribute to exciting projects in the civil and mining sectors

(Salary band: $75,000-$85,000 dependent on experience).

This role is based in Hedland, it is not offered as FIFO

About Us

Jukawalyi Resources Pty Ltd was established in 2018 and is owned by Aboriginal members of the Njamal traditional ownership group who occupy the inland area of the Degrey River, in the Pilbara Region of Western Australia. Jukawalyi provides comprehensive services to the mining and civil sector in the local area with facilities in Perth and Port Hedland

Jukawalyi Resources’ strategy is to provide comprehensive services to the mining industry, with our contractors and subcontractors developing infrastructure on country by utilising our local knowledge and expertise. Our business development team work with mining companies and their network of contractors and subcontractors to identify their transport needs and ensure that Indigenous opportunities are maximised.

The Role

The Office Administrator will work closely with the Operations Manager to provide support to Jukawalyi Resources. This role will look after the Freight Management System, Procurement, and other Operational Administration Requirements.

Key Responsibilities

The Office Administrator will be responsible for

Freight Management System

Booking consignments and creating job cards

Maintain the TMS asset register

Managing Invoicing process and generating reports

System Administration

Procurement:

Assist in the procurement of goods and services, including the issue of Requests for Quotation (RFQ’s) for equipment, materials, and third-party services.

Prepare and issue purchase orders,

Monitor and track procurement activities

Assist with Procurement Activities

Supplier Quotations

Purchase Requisitions

Filing and Delivery Notes

Data & Document Management:

Maintain databases, ensuring all data are easily accessible.

Compile data for status reports, dashboards, and presentations.

Human Resource Administration

Maintain HR System (HR Brite)

Maintain Forms & Registers

Timesheets Administration

Onboarding Administration

Asset Support:

Maintain up-to-date Registers and Inventory of all assets including plant, equipment, vehicles, tools, software, etc.

Liaise with vendors for asset repairs and maintenance.

Plant Maintenance Schedule

Procurement:

Assist in the procurement of goods and services, including the issue of Requests for Quotation (RFQ’s) for equipment, materials, and third-party services.

Prepare and issue purchase orders,

Monitor and track procurement activities

About You

We are looking for a proactive, organized, and detail-oriented professional with experience in an administration-based environment. Ideally, you have:

A minimum of 2+ years' experience in Office administrator or similar, preferably in civil / mining industry or site-based project related

Strong attention to detail and organisational skills.

Robust communication and interpersonal abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Positive attitude, enthusiasm, and willingness to learn.

Professionalism in handling confidential documentation and estimates.

Ability to work independently and as part of a team.

Prior experience in a similar role preferred

Apply Now!
If you’re ready to bring your skills and experience to our team and make an impact, we’d love to hear from you! Please submit your resume and a brief cover letter outlining your suitability for this role.